Operations & Administrative Coordinator

Operations & Administrative Coordinator Kor Bodywork and Wellness LLC Beaverton, OR Job Details Part-time $28 - $32 an hour 14 hours ago Benefits Flexible schedule Qualifications Google Workspace Customer communication Teamwork Spreadsheets Administrative experience Client services Productivity software Time management Office experience Full Job Description About Kor At Kor Bodywork & Wellness, we believe care works best when there is intention behind it. We are a growing wellness and performance practice focused on helping clients move, recover, and function at their highest potential through strategic bodywork, movement-based care, and collaborative treatment planning. We're looking for an Operations & Administrative Coordinator who enjoys creating structure, improving systems, supporting client experience, and helping a growing business run smoothly behind the scenes. Position Overview This is a part-time hybrid position that combines remote administrative work with occasional in-person responsibilities in the Portland metro area. Reporting directly to the Owner and Founder, you'll support scheduling, operations, project coordination, community outreach, and process improvement initiatives. This role is ideal for someone who enjoys bringing organization to moving pieces, solving problems, and helping great ideas become actionable plans. While many responsibilities can be completed remotely, occasional in-person support is required and may include mail pickup, studio organization, community outreach, networking visits, event support, and other operational needs. ResponsibilitiesClient Experience & Scheduling Manage scheduling, waitlists, and support treatment plan follow-through through Jane App Serve as a liaison between clients and providers across various communication channels Support calendars, scheduling logistics, and internal meetings Help oversee billing workflows, superbills, and service offerings Operations & Administrative Support Maintain SOPs, checklists, spreadsheets, and internal documentation Support project management and workflow organization through Monday.com and Google Workspace Help improve systems, processes, and operational efficiency Assist with administrative projects and day-to-day operations Community Outreach & Marketing Support Coordinate outreach to healthcare providers, fitness professionals, and local businesses Deliver marketing materials and maintain referral relationships Assist with newsletters, Mailchimp, Canva, website updates, and client communications Studio Support Assist with mail pickup and occasional studio needs Support workshops, events, and community initiatives Who You Are You enjoy creating clarity, structure, and organization. You naturally see opportunities to improve processes, simplify workflows, and help things run more smoothly. You appreciate both the big picture and the details and find satisfaction in bringing order to moving pieces. You are resourceful, curious, and comfortable figuring things out. When you encounter a challenge, your instinct is to explore solutions, ask thoughtful questions, and find a path forward. You communicate with warmth and professionalism and understand that every interaction helps shape the experience of the business. You may be a great fit if you: Love organization, systems, and follow-through Enjoy solving problems and improving processes Take ownership of your work and look for ways to make things better Learn technology quickly and are comfortable navigating multiple platforms Pay attention to details without losing sight of the bigger picture Communicate clearly, professionally, and with emotional intelligence Enjoy building relationships and representing a business within the community Appreciate both structure and flexibility in a growing environment QualificationsRequired 3+ years of experience in administrative, operations, client service, project coordination, or similar roles Strong organizational and time management skills Excellent written and verbal communication skills Proficiency with Google Workspace and modern business software Ability to work independently while maintaining accountability and follow-through Preferred Experience with Jane App, Monday.com, Mailchimp, Canva, Wix, or similar platforms Familiarity with healthcare, wellness, fitness, or service-based businesses Portland metro area resident with ability to assist with occasional in-person responsibilities Experience with relationship management, networking, or community outreach

Compensation & Schedule Compensation:

$28-32/hour

DOE Status:

1099

Independent Contractor Hours:

Approximately 15-25 hours per week

Schedule:

Monday through Friday with availability during regular business hours

Location:

Hybrid position with both remote and occasional in-person responsibilities in the Portland metro area Growth Opportunity Kor is entering an exciting phase of growth. This role offers the opportunity to grow alongside the business and take on increasing responsibility as systems, services, partnerships, and team operations continue to expand. You'll work closely with a founder who is highly creative, strategic, and growth-oriented. Success in this role comes from being able to take ideas, opportunities, and moving pieces and help transform them into organized systems, clear next steps, and meaningful action. We are looking for someone who finds fulfillment in creating order, supporting people, and helping good ideas become reality. While this position will begin as an independent contractor role, there may be opportunities for expanded responsibilities and a future employee position as the business evolves. How to Apply Please submit your resume and a brief cover letter. In your cover letter, please tell us: Why you're interested in this role A process, system, or workflow you've improved in a previous role Which software platforms you're most comfortable using We look forward to meeting someone who values organization, takes ownership, communicates with care, and enjoys helping meaningful work happen behind the scenes.

Pay:

$28.00 - $32.00 per hour

Benefits:

Flexible schedule

Work Location:

Hybrid remote in Beaverton, OR 97006