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Finance & Administrative Coordinator
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Family Connection of SC
Columbia, SC (In Person)
$47,000 Salary, Full-Time
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Job Description
Overview The Finance & Administrative Coordinator keeps our organization running by maintaining accurate financial records while ensuring smooth day-to-day office operations. This dual-focus role is ideal for a detail-oriented professional who thrives in a mission-driven nonprofit environment and is equally comfortable reconciling accounts as they are managing office logistics. Responsibilities Manage accounts payable and receivable, including invoicing, payments Perform monthly bank reconciliations and credit card reconciliations Reconcile invoices against general ledger entries on a monthly basis Assist with monthly, quarterly, and annual financial reports Track expenses and revenues to ensure alignment with approved budgets Enter and reconcile financial data in QuickBooks Maintain a tracking system for funding streams, including award amounts, budget periods, and remaining balances Monitor expenditures against each funding source and flag potential over- or under-spending to the Chief Operating Officer and Chief Executive Officer monthly. Pull documentation and prepare reconciliation reports for audits and funder site visits Administrative and Office Management Manage daily office operations to ensure efficiency and a professional work environment Greet and assist visitors and serve as a point of contact for general office inquiries Order and manage all office supplies, equipment, and print materials Coordinate and manage vendor relationships (internet, copier, cleaning, utilities, etc.) Coordinate maintenance and service needs for the office Coordinate staff meetings, including scheduling, agendas, and notes Support onboarding logistics for new staff, including workspace setup, system access, and supplies Maintain organized electronic and physical filing systems Provide administrative support to executive leadership as needed Assist with internal documentation and communication Support special projects and other duties as assigned Qualifications Education and Experience Associate's degree in Accounting, Business Administration, or a related field required; Bachelor's degree preferred. Equivalent work experience will be considered. Nonprofit experience strongly preferred. Required Skills & Competencies Proficiency in QuickBooks; advanced proficiency in Microsoft Office Suite (Word, Excel, Powerpoint, Outlook) Strong attention to detail and commitment to accuracy Ability to manage multiple priorities and meet deadlines in a fast-paced environment Strong written and verbal communication skills Reliable personal vehicle and ability to travel statewide (frequency varies; mileage reimbursed per organizational policy) Ability to lift up to 25 lbs. when needed The Ideal Candidate Takes pride in accuracy and catches discrepancies before they become problems. Comfortable interpreting financial data, identifying trends, and solving problems independently. Is an analytical thinker. Thrives under competing priorities and builds the systems and habits needed to stay organized, meet deadlines, and keep nothing from falling through the cracks. A dependable team player who is approachable, responsive, and easy to work with across departments and levels of the organization. Handles confidential and sensitive financial and organizational information with the utmost discretion, professionalism, and integrity. Proactively identifies issues and opportunities for improvement and takes ownership of solutions without needing to be directed.