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Administrative Coordinator
Job
Robert Half
Knoxville, TN (In Person)
Full-Time
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Job Description
Description We are looking for an Administrative Coordinator to support project and office operations for a home building organization in Knoxville, Tennessee. This Long-term Contract position is well suited for a highly organized, detail-oriented individual who can keep documentation current, monitor deadlines, and coordinate communication across multiple active projects. The role requires strong attention to detail, sound judgment when handling records and updates, and the ability to stay effective in a fast-moving environment.
Responsibilities:
- Coordinate daily administrative activities that support multiple home building and construction projects at the same time.
- Maintain accurate electronic records for project files, permits, insurance materials, and other compliance-related documentation.
- Monitor task progress, key milestones, and upcoming due dates through Microsoft Planner and related tracking tools.
- Prepare and distribute reports, spreadsheets, written updates, and project communications for internal teams and external partners.
- Assist with organizing timelines, follow-up items, and deliverables to help projects stay on schedule.
- Review documentation for completeness and accuracy, addressing discrepancies and escalating issues when needed.
- Support smooth communication between departments by keeping project information updated and accessible.
- Complete administrative processes promptly while managing a high volume of data entry and status tracking across multiple systems.