Administrative Assistant and Operations Coordinator 3.9 3.9 out of 5 stars Memphis, TN 38118 $40,000
- $45,000 a year
- Full-time Grivet Outdoors 18 reviews $40,000
- $45,000 a year
- Full-time About Grivet Outdoors Grivet Outdoors is a growing outdoor apparel and footwear company focused on building a modern business driven by data, efficiency, and continuous improvement.
Our team operates in a collaborative, fast-paced environment where employees are encouraged to take initiative, solve problems, contribute ideas, and make a meaningful impact on the organization. We are looking for individuals who are organized, resourceful, and adaptable
- People who enjoy wearing multiple hats and thrive in an environment where no two days are exactly alike.
Position Overview The Administrative Assistant & Operations Coordinator serves as a critical support resource for Operations, Warehouse Leadership, Property Management, and Office Administration. This role is responsible for coordinating administrative processes, maintaining accurate records, managing communications, supporting special projects, and helping ensure the smooth operation of day-to-day business activities. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities simultaneously. This position requires excellent communication skills, strong problem-solving abilities, and a commitment to providing exceptional support to both internal teams and external partners. Key Responsibilities Administrative & Office Support Provide administrative support across multiple business functions. Manage calendars, schedule meetings, and coordinate travel and logistics as needed. Prepare reports, presentations, spreadsheets, and business correspondence. Maintain organized digital and physical filing systems. Assist with office supply management, vendor coordination, and general office operations. Serve as a point of contact for internal and external communications. Operations Support Assist with tracking operational metrics, reporting, and project follow-up. Support documentation of processes, procedures, and operational improvements. Coordinate communication and information flow between departments. Assist leadership with special projects and business initiatives. Warehouse Support Support inventory-related reporting and administrative processes. Assist with scheduling, documentation, and communication for warehouse operations. Maintain shipping, receiving, and inventory records. Help ensure operational documentation is accurate, organized, and compliant with company standards. Assist with vendor communications and operational follow-up as needed. Property Management Support Coordinate administrative operations for company-owned rental properties. Manage guest communications before, during, and after stays through booking platforms. Monitor reservation calendars and assist with booking management. Coordinate cleaning schedules, maintenance requests, repairs, and vendor services. Track property expenses, invoices, and operating records. Maintain inventory of property supplies, furnishings, and guest amenities. Assist in resolving guest concerns and ensuring an exceptional guest experience. Conduct periodic property inspections and coordinate corrective actions when needed. Support efforts to maintain high guest ratings, property standards, and overall guest satisfaction. Qualifications Required High School Diploma or GED. Minimum of four years of administrative, office coordination, or related experience. Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook. Strong organizational, time management, and multitasking skills. Excellent written and verbal communication skills. Ability to handle confidential information with professionalism and discretion. Strong attention to detail and commitment to accuracy. Ability to work independently while effectively managing multiple priorities. Preferred Associate's or Bachelor's degree in Business Administration, Hospitality, Communications, or a related field. Experience supporting multiple departments or business functions. Experience with inventory, project management, accounting, or business management software. Experience with Airbnb, VRBO, or short-term rental management platforms. Experience coordinating vendors, contractors, maintenance providers, or service partners. What Success Looks Like Administrative tasks are completed accurately and on time. Business records, reports, and documentation remain organized and current. Leadership teams receive dependable administrative support. Warehouse and operational processes are supported efficiently. Company-owned properties maintain exceptional guest experiences and high review scores. Internal and external stakeholders view you as a reliable resource who helps keep the business running smoothly. Why Join Grivet Outdoors? Opportunity to work across multiple areas of the business. Exposure to operations, logistics, property management, and business administration. Collaborative team environment with opportunities to contribute and grow. A role where your work has a direct impact on company success. Grivet Outdoors is an Equal Opportunity Employer committed to creating a workplace that values diversity, respect, accountability, and continuous improvement.
Pay:
$40,000.00
00 per year
Benefits:
401(k) 401(k) matching Employee discount Health insurance Life insurance Vision insurance
Work Location:
In person
