Administrative Coordinator

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization to support the full interview and hiring process. This role serves as an integral partner in managing day-to-day recruiting activities, maintaining accurate candidate records, and building strong candidate relationships, often providing candidates with their first impression of the organization. The position is ideal for someone who enjoys being highly organized, communicating with a wide range of stakeholders, and helping to build a strong team of talented individuals. Responsibilities Schedule interviews and phone screens, working directly with candidates and hiring managers to coordinate availability. Arrange travel logistics for visiting candidates when needed. Update candidate records and job postings in recruiting systems to ensure accurate and current information. Confirm new hires in the recruiting systems and support related onboarding coordination as required. Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email. Track recruiting activities and prepare weekly reports on candidate status and pipeline progress. Coordinate post-interview debrief meetings and prepare and distribute debrief materials to interviewers and stakeholders. Identify opportunities to improve the candidate experience and increase scheduling efficiency throughout the recruiting process. Assist in the coordination and execution of other recruiting activities and projects as needed. Essential Skills At least 1 year of experience as a recruiting coordinator or in a similar coordination role. Proficiency with Microsoft Word, Excel, and PowerPoint. Experience scheduling meetings, interviews, or appointments in a professional setting. Office or administrative background with strong organizational capabilities. High attention to detail and accuracy in managing schedules, records, and communications. Strong oral and written communication skills for interacting with candidates, recruiters, and hiring managers. Ability to work effectively in a fast-paced, quickly changing environment. Bachelor's degree. Additional Skills & Qualifications Demonstrated customer focus and commitment to providing a positive candidate experience. Exceptional organization skills with the ability to manage multiple tasks and priorities simultaneously. Experience supporting talent acquisition or recruiting teams. Ability to build strong working relationships with internal and external stakeholders. Comfort shifting gears quickly and adapting to changing priorities and business needs. Work Environment This role is 100% in-office, and you will work the full 8-hour workday on site. The environment is fast-paced and dynamic, with frequent interaction with recruiters, hiring managers, and candidates. You will regularly use standard office productivity tools, including Microsoft Word, Excel, and PowerPoint, as well as recruiting and applicant tracking systems. You are responsible for arranging your own transportation and parking for commuting to the office. Job Type & Location This is a Contract position based out of Nashville, TN. Pay and Benefits The pay range for this position is $21.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Nashville,TN.

Application Deadline This position is anticipated to close on May 20, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.