Administrative Coordinator Abilene, TX 79601 $18
- $22 an hour
- Full-time $18
- $22 an hour
- Full-time Overview We are seeking a highly organized and detail-driven Administrative Coordinator to support the daily operations of our Construction and Waste Management Company.
This role is critical to ensuring smooth office operations, financial accuracy, regulatory compliance, and strong communication across field teams, leadership, clients, and vendors. The ideal candidate thrives in a fast-paced, operations-focused environment and brings a proactive, task-oriented approach to managing administrative, financial, and compliance-related responsibilities. This position offers long-term growth potential for a professional looking to become a key operational component within a hands-on, industry-driven organization. Responsibilities Prepare financial summaries and participate in financial reviews with the company's owners and partners. Support bookkeeping activities and maintain accurate financial records using QuickBooks. Handle accounts payable and accounts receivable, including vendor invoices, customer billing, lien waivers, and payment tracking. Monitor and maintain compliance with DOT, OSHA, insurance, licensing, and business regulations specific to construction and waste management operations. Manage payroll processes, including employee time tracking, job-based labor reporting, and coordination with field supervisors. Coordinate employee onboarding, including employment documentation, safety compliance, training records, and system setup. Manage client and vendor relationships, ensuring timely communication, contract documentation, and issue resolution. Create, review, and track purchase orders, change orders, service agreements, and client contracts. Track Work in Progress (WIP), job costs, expenses, and profit margins across projects and service contracts. Maintain organized record keeping and document management for contracts, compliance files, insurance certificates, and job documentation. Manage calendars, schedule appointments, dispatch meetings, inspections, and internal coordination sessions. Serve as the front-office point of contact by greeting visitors, managing office phone systems, and handling business email correspondence. Support overall office management, including supply ordering, office organization, and maintaining a professional and clean work environment. Skills & Qualifications Associate's or Bachelor's degree is a plus; equivalent experience will be considered. Proven experience in office management or administrative roles; construction, transportation, logistics, or waste management environments is a plus. Notary Public certification is a plus. Strong understanding of job costing, WIP tracking, compliance documentation, and operational workflows. Proficiency in QuickBooks, including AP/AR, payroll coordination, and financial reporting. Experience with DOT compliance, insurance documentation, and contractor licensing is highly desirable. Proficiency in Microsoft Office Suite and Google Workspace. Exceptional organizational skills with the ability to manage multiple priorities in a deadline-driven environment. Strong attention to detail, time management, and problem-solving abilities. Excellent written and verbal communication skills with a professional customer service mindset. Ability to handle confidential information with discretion and integrity. We look forward to welcoming a motivated Administrative Coordinator who values teamwork, accountability, and operational excellence!
Pay:
$18.00
00 per hour
Benefits:
Paid time off
Work Location:
In person
