Administrative Coordinator II - BRI

Instructions to applicants

PLEASE NOTE

All applications should contain complete job history entries, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes and curriculum vitae do not take the place of this required information.

Location:

Alpine Department:

Borderlands Research Institute Job No.: G99646

Until Filled:

Yes Salary:

$36,568.00 plus fringe benefits

Required:

Bachelor's Degree and experience managing office operations. Three to four years of related office experience or training.

Preferred:

Master's Degree. Five years of related experience, with part at SRSU or other university.

Primary Responsibilities Summary Function:

Provides highly skilled administrative assistance in a critical area.

Scope:

Manages preparation of high priority and sensitive materials; exercises independent judgment in a wide variety of routine and complex office decisions.

Duties Essential:

Assists the Borderlands Research Institute (BRI), the Institute Director, and the Associate Director of Operations in office operations. Keeps various administrative fiscal records for reporting office funds and individual project expenditures. Requisitions and maintains supplies for office and research programs. Processes travel requisitions and vouchers for faculty, students and staff. Sends signed invoices to Accounting and tracks payments. Assists with bulk mailing of newsletters. Operates computer, utilizing advanced expertise for word processing, spreadsheet applications, and/or database management. Assists with donor database entry and filing, deposits donations. Processes new hire and continuing employment paperwork. Assists with supervising student office worker and student fleet assistant. Arranges appointments and manages correspondence for Institute and Director. Helps maintain event calendar. Maintains records and checkout calendar for fleet of research vehicles, satellite phones, and other equipment, and coordinates fleet repairs. Submits mileage reports to Physical Plant. Provides individuals and general public with information about the Institute and attends various functions to assist with events. Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.

Non-Essential:

Duties unique to the Borderlands Research Institute and other duties as assigned.

Equipment/Skills Required:

Standard office machines; advanced computer skills.

Preferred:

Expertise in Excel and Word.

Working Conditions Usual:

Office conditions; standard hours; exempt from overtime provisions. Position is Security Sensitive.

Special:

May be required to work evenings/weekends for departmental events. Other Information An Equal Opportunity/Affirmative Action Employer It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing. Notice of Availability of the Annual Security & Fire Safety Report The Annual Security & Fire Safety Report is available online at https://srinfo.sulross.edu/udps/ The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years. A paper copy of the report will be provided upon request. If you would like to receive a paper copy, you can contact the Office of Student Life, located on the Alpine Campus in the Morgan University Center, Room 211 or you can request that a copy be mailed to you by calling 432-837-8424 or emailing stulife@sulross.edu About SRSU Our campuses span a fascinating part of Texas-Alpine, in the heart of the beautiful Big Bend area, and Del Rio, Eagle Pass and Uvalde along the vibrant, bicultural Texas/Mexico border. What you've heard is true - there is something very special about the areas we serve in our great State, and Sul Ross State University is vital to the continued growth and progress of our students and the communities we serve. Sul Ross State provides students with the education they need to translate their passions into a fulfilling career. This life-changing experience has a multi-generational impact, transforming the lives of our students, their families and positively impacting the communities in which they reside. We value learning and strive to provide high quality education in a welcoming, supportive environment. We take pride in the fact that we serve a diverse population including many first-generation college students as well as non-traditional students, international students, student-athletes and graduate students. From teaching, coaching and law enforcement, to science, ranch management and the Fine Arts, SRSU offers more than 60 undergraduate and graduate degree programs. Known as the Frontier University of Texas, Sul Ross encourages each student to explore their own frontiers and to exceed their educational, personal and professional goals. For more information about how we're strategizing for the future, I invite you to visit www.sulross.edu .