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Job Description
Job TitleAdministrative Coordinator II Agency Texas A&M University Health Science Center Department Health Behavior Proposed Minimum SalaryCommensurate Job LocationCollege Station, Texas Job TypeStaff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who we are As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. What we want The Health Behavior Department Administrative Coordinator II coordinates administrative support for department faculty, staff, and students to include the exercise of discretion and independent judgement with respect to matters of significance. Assists with the day-to-day operations within the department. What you need to know
Salary:
Will be commensurate based on the selected hire's education and experience.
Location/Schedule:
College Station, TX/Full-Time Apply! Submitting a cover letter, CV/Resume to assist us with the review process. You may upload these documents on the application under CV/Resume. Responsibilities Administrative Support Coordination Coordinates administrative support functions. Coordinates the maintenance and purchase of office supplies, business cards, and equipment. Coordinates office records retention and maintains office references and resource materials. Participates in the planning and execution of administrative operations. Receives, sorts, and routes mail and performs other mail services. Greets department visitors, answers and screens calls, provides general information and referrals, schedules appointments, reserves visitor parking, purchases parking permits for faculty and staff. Resolves complex and semi-complex issues. Plans and coordinates administrative activities and services. Monitors office procedures and ensures adherence to office protocols. Ensures the integrity of data by monitoring submissions and identifying issues. Prepares and takes minutes at meetings. Administrative Faculty & Staff Support Prepares and reviews operational and special reports. Performs special analyses and project summaries. May monitor compliance with policies and procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. Serves as a primary point of contact for inquiries. Responds to non-routine requests regarding state policies. Makes process improvement recommendations to departmental leadership. Plans and coordinates arrangements for meetings, student events, workshops, travel, and/or other special events. Manages data entry and maintains data files. Processes reimbursement requests through the appropriate channels and follow through to completion. Process student forms, signature cards, and GARF forms. Develops and prints flyers/brochures/swag for Health Behavior department. Coordinates and posts activities to social media and websites to promote events and engage with the community. Maintain confidentiality of sensitive information. Event Coordination and Planning May plan and manage events related to the department. Establishes and maintains, relationships with vendors and venues, planning event details and aspects, including seating, dining, guests, and addressing problems that may arise. Support on-campus and off-campus events including setup, registration, and take down. Point person for faculty, staff, students and others regarding their participation. Required Education and Experience Bachelor's degree or equivalent combination of education and experience. Three years of experience in office administration Preferred Qualifications Knowledge of Emburse, Adstra Knowledge, Skills, and Abilities Ability to multitask and work cooperatively with others. Knowledge of word processing, spreadsheet, database, and presentation applications. Interpersonal and communication skills. Planning and organization skills. Proficiency in Emburse, Astra, Outlook, Word, Excel, Adobe Acrobat, Google Workspace Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatic enrollment in the
Teacher Retirement System of Texas Health and Wellness:
Free exercise programs and release time
Professional Development:
All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistance for completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Instructions to
Applicants:
Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas
A&M-RELLIS.
The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees. External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.
