Document Control & Administrative Coordinator

About Us Houston Machine and Thread (HMT) manufactures studs, tap ends, precision machined parts, and other critical fasteners for the energy industry and beyond. We're

ISO 9001

2015 certified, based in Houston, and proud to deliver American-made products. Job Summary Houston Machine and Thread is seeking a highly organized and detail-oriented Document Control & Administrative Coordinator to join our growing team. This role is essential in maintaining structured office operations, ensuring accurate documentation, and supporting various administrative functions. You'll work closely with our Sales and Operations teams to manage documentation, customer orders, vendor communications, and administrative workflows. The ideal candidate is proactive, organized, and thrives in a fast-paced environment. Experience managing records in a manufacturing or industrial setting is a plus. Experience with Material Test Reports and Certificates of Conformance is a plus. Specific fastener or metals experience is a plus. It's an important position with room to grow as the company expands. You'll make an impact every day. Responsibilities Prepare, review, and manage sales orders, purchase orders, and customer documentation. Support Sales with order entry, acknowledgements, and follow-ups. Maintain accurate, up-to-date records of customer orders, vendor POs, shipping documents, and production paperwork. Assist with order tracking, data entry, and reporting using JobBoss2 and Excel. Coordinate with vendors, customers, and internal departments to ensure documentation accuracy and customer satisfaction. Communicate updates between Production and Sales. Manage general office administration, filing, and workflow organization. Answer phones and greet walk-ins and visitors in a professional manner. Support leadership and team members with projects, reporting, and other administrative needs. Skills & Qualifications Strong organizational and multitasking abilities with excellent attention to detail. Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with ERP systems (JobBoss2 preferred - training available). Understanding of

ISO 9001

standards and document control best practices (preferred - training available). Strong written and verbal communication skills. Ability to work independently and as part of a team, managing priorities in a fast-paced environment. Experience in manufacturing, machining, or related industries is a plus. If you have the right attitude and aptitude, we're excited to train the right candidate.

Experience Office Administration, Customer Service, Buyer, or Document Control:

2+ years (Preferred)

Manufacturing or Industrial Sector:

1+ year (Preferred)

ISO 9001

Document Management:

Experience is a plus but not required Why Join Us At Houston Machine and Thread, we take pride in delivering high-quality, American-made fasteners and machined components. Join a team where your organizational skills make a real impact. Grow with #TeamHMT! If you're a detail-driven professional ready to contribute to a dynamic and growing company, apply today!

Job Type:

Full-time Pay:

$21.00 - $30.00 per hour

Benefits:

Flexible schedule Paid time off

Experience:

Document Management:

1 year (Preferred)

Manufacturing:

1 year (Preferred) Ability to

Commute:

Houston, TX 77066 (Required)

Work Location:

In person