Part Time-Client Care and Administrative Coordinator

We are seeking a strong admin for a support role for a high-volume, systems-driven real estate practice. The right person is organized, fast, professional, and does not need to be managed. If that's not you, this isn't the right fit. The ideal candidate is highly organized and knows how to prioritize while managing multiple priorities. Must be a strong written communicator, and proactive with the ability to identify what needs to happen before being told. You are tech-proficient, deadline-driven, and discreet with confidential client information. You stay composed when tension is high and priorities shift — and when you make a mistake, you own it and fix it Real estate experience is preferred, but not necessary. Executive support, customer service or high-demand client-facing backgrounds preferred.

Compensation:

$22 - $25 hourly

Responsibilities:

Respond to customer needs with urgency and attentiveness Coordinate and prepare listing files — timelines, disclosures, vendor scheduling, and listing checklists Send weekly seller updates Organize and prepare buyer tour packages Coordinate open house logistics — signage, materials, follow-up sequences Manage mailing campaigns — design coordination, list management, and deadlines Prepare and execute client touchpoints Maintain CRM with clean, up-to-date contact records, notes, and follow-up tasks Track marketing activity and ensure campaign consistency Handle calendaring, appointment confirmations, and deadline reminders Support social media scheduling and content coordination as directed Order and inventory client gifts, marketing materials, and branded supplies Manage vendor relationships — photographers, stagers, inspectors, title contacts

Qualifications:

Communicates well, both verbally and written Detail oriented Excellent listening skills Project management About Company We run a referral-driven real estate practice built on one principle: clients get more than they expect, every time. The business is built on relationships. This team operates with intention, runs on systems, and holds a high bar for professionalism. The people who thrive here take their work seriously, take care of clients like they mean it, and show up ready to perform.