Environmental Heath and Safety Administrator

Posting Details Position Information Posting Number S06868P Position Title Environmental Heath and Safety Administrator Department Environmental Health_Safety Location Arlington Position Status Full-time Work Schedule Monday-Friday; 8:00am-5:00pm Occasional travel may be required. Salary Salary is commensurate based on qualifications and relevant experience up to $54,800 Pay Basis Monthly Job Summary The Environmental Heath and Safety Administrator provides financial, procurement, personnel, administrative, and project coordination support for Environmental Health & Safety (EH&S) operations. Coordinates departmental business functions, office operations, special projects, and communications activities. Works closely with department leadership, program managers, and university stakeholders to ensure compliance with university policies, support operational effectiveness, and achieve departmental goals. Prepares reports, publications, and communications materials and manages departmental administrative systems and processes. Essential Duties and Responsibilities Financial and Procurement Administration Serve as departmental liaison with the Administration & Economic Development ( AED ) Business Office & Procurement Office regarding financial and procurement activities including vendor invoices, IDTs, PO request and change orders. Process and coordinate procurement transactions in accordance with university policies and procedures. Manage departmental purchasing card transactions and perform monthly reconciliation. Assist with travel authorizations and expense processing. Support budget tracking and financial reporting activities. Serve as primary administrative support for all departmental procurement functions. Personnel Administration and Human Resources Support Serve as departmental timekeeper. Coordinate staff and student employee hiring processes in coordination with the Office of Talent, Culture, and Engagement ( TCE ) and the AED Business Office. Process and maintain personnel records including appointments, status changes, and separations. Coordinate onboarding and administrative support for staff and student employees. Provide general direction and oversight of pooled student workers supporting departmental operations. Office Management and Administrative Operations Oversee daily administrative operations of the EH&S office. Serve as a primary point of contact for internal and external stakeholders. Develop, maintain, and improve departmental administrative procedures and operating practices. Provide administrative support to department leadership and staff. Handle confidential and sensitive information. Manage department incoming mails, electronic mailbox, reception functions, telephone communications, and visitor assistance. Coordinate records management, retention, and document destruction activities. Maintain departmental filing systems, databases, and administrative records. Special Projects and Program Coordination Coordinate special projects under the general direction of the EH&S Director. Plan, organize, monitor, and track project activities, milestones, and deliverables. Administer departmental business systems, including Safety Management System software. Collect, analyze, and maintain operational and program data to support departmental decision-making. Develop and maintain project documentation and status reports. Reporting, Communications, and Publications Develop and maintain reports including Unit Effectiveness Reports, Resource Allocation Program Annual Progress Reports, Business Continuity Plans, Annual Accountability Reports, Space Use Management ( CASIM ) reporting Prepare and distribute departmental reports, newsletters, publications, and informational materials. Draft, edit, and maintain policies, procedures, manuals, forms, training materials, and promotional content. Manage and maintain departmental websites and SharePoint sites. Process Improvement and Operational Effectiveness Lead continuous improvement initiatives to enhance departmental operations and customer service. Evaluate administrative processes and recommend efficiencies. Monitor department's operational performance metrics and support implementation of improvement strategies. Collaborate with leadership to improve program effectiveness and service delivery. Asset and Inventory Management Serve as departmental asset custodian and maintain departmental property inventory records. Coordinate annual inventory activities and asset verification. Facilitate asset transfers and surplus property processing. Monitor inventory-related compliance requirements. Departmental Support and Representation Serve as backup for Workers' Compensation claims entry and Motor Vehicle Record reviews. May process campus employee clearance requests related to university driving privileges. May represent the department at meetings, training sessions, outreach activities, and promotional events as assigned. Perform other duties assigned in support of the department. Minimum Qualifications Bachelor's degree with at least four (4) years of special program coordination of progressively responsible experience in program coordination, business operations, administrative management, or a related field; OR an equivalent combination of education and relevant experience in a higher education environment may be substituted as appropriate. Experience supporting financial, procurement, personnel, and administrative functions. Experience preparing reports, coordinating projects, and maintaining administrative records. Proficiency with Microsoft Office applications and business information systems Preferred Qualifications Master's Degree in related discipline or equivalent experience supporting Environmental Health & Safety, Risk Management, Compliance, or similar operational programs. Experience in higher education administration Experience with financial management, procurement, and personnel administration Experience developing operational reports, performance metrics, and process improvement initiatives Working knowledge of UT Share, procurement with ProCard and Mav eShop, e-Forms and UTShare Timekeeping systems. Knowledge, Skills and Abilities Knowledge of administrative, financial, procurement, and personnel processes. Knowledge of project coordination, records management, and process improvement principles. Strong organizational, analytical, and problem-solving skills. Ability to prioritize multiple assignments, manage competing deadlines, and maintain attention to detail. Ability to exercise sound judgment, discretion, and independent decision-making. Ability to analyze data and prepare accurate reports and recommendations. Ability to maintain confidential and sensitive information. Ability to communicate effectively, both verbally and in writing, with diverse internal and external stakeholders. Ability to work independently and collaboratively in a team environment. Ability to supervise, train, and provide directions to student employees. Proficiency with Microsoft Office applications, SharePoint, database systems, and other business software. Ability to learn and adapt to new technologies, systems, and university processes Other Requirements This job requires a class "C" operator's driver's license. The applicant selected must provide a current three-year driving record from the state in which the person currently resides. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Workplace and Eligibility Conditions Benefits Eligible Yes Benefits at UTA We are proud to offer a comprehensive benefits package to all our employees at the University.

https:

//www.uta.edu/hr/employee-benefits To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link: https://resources.uta.edu/hr/services/records/compensation-tools.php CBC Requirement It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University. This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure , you authorize the University to conduct routine background checks. EEO Statement It is the policy of The University of Texas at Arlington ( UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy. University Information The University of Texas at Arlington ( UTA ) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times' "Best for

Vets:

Colleges" and is the top university in North Texas for its graduates' salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 - including leaders at many of the 24 Fortune 500 companies headquartered in North Texas - UTA contributes an estimated $29 billion annually to the Texas economy. UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university's strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the

RISE 100

initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas.

Learn more at https:

//www.uta.edu/administration/president/strategic-plan/rise100 . This is an exciting time to join UTA and contribute to its bold vision for the future. ADA Accommodations The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu . Posting Detail Information Number of Vacancies 1 Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted 3 Special Instructions to Applicants Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2)

Education:

school name, degree type, and major. Requirement Questions Required fields are indicated with an asterisk (

• ).

• What is the highest level of education attained? GED High School Diploma Associate's Degree Bachelor's Degree Master's Degree PhD or equivalent
• How many years of experience do you have in an administrative, secretarial or clerical role? None/less than 2 years 3 to 4 years 5 to 6 years 7 years or more
• Please indicate whether you have completed any UTA Leadership Development programs.

Aspiring Leaders Program MavsSupervisor Success Program MavsManager Foundations Program Leading People Credential (completion grants supervisory experience credit for internal entry-level supervisory roles) None of the above Documents Needed To Apply Required Documents Resume or CV Cover/Interest Letter Optional Documents