Administrative Coordinator- Part Time

Position Overview:

We are seeking a highly organized and proactive Part-Time Administrative Coordinator to join our team. This position plays a crucial role in ensuring the smooth operations of our offices. This position combines core administrative duties with hands-on tasks. This position is not benefits-eligible. Our office is located in downtown Charlottesville, and we have a collaborative and dynamic team culture. Essential Duties and Responsibilities

• Design and implement efficient administrative processes to improve workflow and productivity.
• Manage office supplies and equipment, including inventory tracking, ordering, and vendor coordination.
• Coordinate schedules, meetings, and appointments for staff and executives, including meeting logistics.
• Handle incoming and outgoing correspondence (emails, mail, phone calls), ensuring timely and professional communication.
• Support staff and executives with administrative tasks, travel arrangements, expense reports, and project coordination.
• Run errands and provide support for additional needs, including coordination of deliveries and shopping as required.
• Maintain and update office records, files, and databases with accuracy and confidentiality.
• Other duties as assigned.

Qualifications:

• Valid Driver's License with a clean driving record; active automobile insurance policy required; comfortable driving for errands and supply runs.
• Demonstrated reliability, punctuality, and strong work ethic.
• High level of discretion and ability to handle confidential information.
• Basic budgeting and expense tracking skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Experience in using web-based teleconferencing (such as Zoom or Teams) and general office technology.
• Must sign a confidentiality agreement.

Education and Experience:

Associate or bachelor's Degree required. Minimum of 3 years of administrative or office coordination experience preferred.

Work Schedule:

Monday through Friday, 8:30 am to 1:00 pm. May occasionally include weekends, holidays, and other non-standard work hours as needed. Employer Description The employer is an equal-opportunity employer and pledges continued positive action to ensure equal opportunity for all of its employees. While our employment philosophy stresses the need to hire and promote the most qualified person for the position, it provides for equal opportunity without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other characteristic protected by federal, state, or local law. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, and access to benefits and training.

Pay:

$25.00 - $30.00 per hour

Work Location:

In person