Administrative Coordinator

Introduction The purpose of the Prince William County Department of Facilities & Fleet Management (FFM) is to sustain the foundation of local democracy. To fulfill this purpose, the department strives to hire a diverse, highly trained, highly skilled, and engaged workforce. We are seeking a highly skilled administrative professional who enjoys working in a fast-paced automotive environment. Do you have strong attention to detail and exceptional organizational skills? Are you able to maintain confidentiality, effectively multitask, solve problems independently, and thrive in a team environment? If so, this may be the career for you! Join Prince William County in the Facilities and Fleet Management Department as the Administrative Coordinator. The Fleet Management Division is a dynamic operation made up of passionate and skilled employees.

About This Role:

This position reports to the Assistant Director of Fleet Management and will be responsible for actively managing the division's administrative duties. Key responsibilities include reviewing payroll and reconciliation submissions, performing notary services on behalf of the County, and assisting the Assistant Director with the division's portion of the accreditation process, as well as other duties as assigned. In addition, this position will respond to emails; assist with recruitment paperwork; coordinate onboarding and offboarding for the division; and review correspondence and other documents for accuracy, grammar, and punctuation. Responsibilities also include managing the bi-weekly payroll process for Fleet, ordering supplies, managing unit inventory, supporting recruitment and interview processes for vacant positions, presenting and documenting staff training, and providing administrative support to the Assistant Director and other staff as needed. This position will also serve as a backup to the Front Desk counter and will be expected to provide customer service to internal County customers, both in person and via phone, regarding County vehicles. The role will utilize the AssetWorks work order system to input, search, and research information. This position is not eligible for telework.

Minimum Requirements:

High school diploma or G.E.D. and 3 years of related clerical/administrative support experience in an automotive or similar environment.

Preferences:

1.

FOUR OR MORE YEARS OF EXPERIENCE PROCESSING PAYROLL. 2. FOUR OR MORE YEARS OF EXPERIENCE SUPERVISING STAFF. 3. NOTARY PUBLIC CERTIFICATION OR THE ABILITY TO OBTAIN CERTIFICATION. 4. FOUR OR MORE YEARS OF EXPERIENCE SUPPORTING A DIVISION OR DEPARTMENT WITH A WIDE RANGE OF ADMINISTRATIVE FUNCTIONS. 5. EXPERIENCE USING A WORK ORDER SYSTEM SUCH AS ASSETWORKS. 6. EXPERIENCE PROVIDING CUSTOMER SERVICE AND ADMINISTRATIVE FUNCTIONS IN AN AUTOMOTIVE OR SIMILAR ENVIRONMENT.

Special Requirements:

None.

Work Schedule:

MONDAY-FRIDAY

; 37.5 HOURS

A WEEK TO BE WORKED BETWEEN THE HOURS OF 7

00 AM

AND 3 PM. THIS POSITION IS NOT ELIGIBLE FOR TELEWORK.

Hiring Salary Range:

$28.32 - $39.25 Hourly We also offer great benefits including: Retirement from the Virginia Retirement System (VRS) 401a and 457 retirement savings and investment plans Paid Annual Leave Paid Personal Leave Paid Sick Leave Paid Holidays Optional Group Medical and Dental Health Plans Optional Group Life Insurance An Employee Assistance Program (EAP) Career Development Opportunities Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness.

NOTE:

The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety, Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

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Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan. Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position. The following positions do not accrue leave and are not eligible for holidays or other fringe benefits: Temporary Provisional Seasonal employees