Administrative Coordinator

Administrative Coordinator Norfolk, VA Job Details Full-time 1 day ago Qualifications Accounting systems Record keeping Microsoft Outlook TWIC Card Customer service Filing Environmental compliance Research 3 years Invoice processing Administrative experience High school diploma or GED Driver's License PeopleSoft Driving Financial record maintenance Accounting and finance experience Environmental regulatory compliance Account opening Entry level

Full Job Description Who We Are:

The Port of Virginia The cargo carried by ships, trucks, and trains hold the lifeblood of our economy. Our nation's ports, including The Port of Virginia, are at the center of it all. The fifth largest port in America, The Port of Virginia is a catalyst for commerce. A recent economic impact study found that over 397,000 jobs in Virginia - nearly 10% of Virginia's workforce - have ties to the port. The Port of Virginia seeks out highly motivated individuals who share our values, understand our objectives and embrace our culture. At every level, from our corporate offices to our terminals to our inland facilities, Port of Virginia team members share a commitment to quality service for our customers, a passion for innovation and a desire to make a difference. The Opportunity Supports the Finance department by managing credit applications and assisting with various financial and administrative processes.

What You'll Do:

Responsibilities Maintains PeopleSoft vendor maintenance module for Accounts Payable. Establishes customer accountsin accordance withcompany policy. Provides support and serves as back up to the Revenue Accounting Coordinator on invoice disputes. Assistwith discrepancies and resolutions of emergent collections, billing, or accounts payable inquiries. Maintainsthe department's credit card used for state approved expenses, performing monthly review. Coordinates conference calls and in-person meetings, which may involve scheduling meeting times, making arrangements formeeting meals or other refreshments, and ensuring that various meeting resources are available. Sorts and distributes mail, files documents, andmaintainsoffice supply inventories and equipment. Ensures compliance with all security, safety and environmental regulations and policies within work area at all times. Thisincludes properly addressing issues through action or reporting issues and concerns to Manager . Ensures public records and information are managed,maintainedand disposed in accordance to the Library of Virginia retention and disposition schedules, and the Virginia Port Authority records management policies and procedures . Performs other duties as assigned. The Port of Virginia is a 24-hour, 7-day-a-week, 365-day-a-year operation, schedule and location may vary based on the needs of the operation.

Who You Are:

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education High School diploma or GED equivalent required. Licenses, Certifications, and Credentials Valid driver's license; Transportation Worker Identification Credential Work Experience 3 or more years of experience in an Accounting Department setting focused on Collections, Accounts Payable / Accounts Receivable preferred Skills Customer service skills, High Excellent verbal and written communications skills, High Proactive problem-solving capabilities, High Proficiency in Microsoft Office applications (Outlook, Word, and PowerPoint), Developing Capacity to maintain confidentiality, High Attention to detail, High Organizational skills, High Ability to work independently as well as in a team environment, High Ability to perform research and prepare reports; detailed and conscientious in maintaining accurate records and information, High Ability to handle multiple projects with rapidly changing priorities and deadlines,

High You Should Know:

Disclosures The Port of Virginia is an Equal Opportunity Employer and therefore does not discriminate on the basis of age, sex, race, religion, disability or national origin. Selected applicant must be able to pass a pre-employment background check which may include any of the following: Academic record and verification of education and/or certifications; Employment history (including references); Criminal history; Driving record; Fingerprinting; drug and alcohol testing, Fit for duty Physical, Other records or information related to the candidate's suitability for the position. Selected applicant must be able to obtain a TWIC (Transportation Workers Identification Card). The Port of Virginia is a 24-hour, 7-day-a-week, 365-day-a-year operation, schedule and location may vary based on the needs of the operation.