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Administrative Coordinator
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Robert Half
Seattle, WA (In Person)
Full-Time
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Job Description
Description We are looking for an Administrative Coordinator to support daily operations for a fast-paced team in Seattle, Washington. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and confident managing records, shared communications, and administrative workflows. The role will help keep documentation current, support reporting needs, and ensure requests are routed and completed efficiently.
Responsibilities:
- Accurately enter and update information in internal learning, tracking, and recordkeeping systems within established timelines.
- Review and process rosters, attendance details, and certification documents submitted by employees and field personnel.
- Maintain organized records that support audit readiness, compliance needs, and recurring reporting activities.
- Prepare standard reports from internal platforms and provide status updates to team members as needed.
- Monitor records that are approaching expiration or require correction, and follow through on renewals, updates, or escalations.
- Oversee shared inbox activity by sorting incoming messages, directing requests to the appropriate contacts, and replying to routine questions.
- Manage distribution lists, log incoming requests from internal channels, and escalate items that require specialized review.
- Support SharePoint administration by handling access requests, updating lists, organizing files, and identifying incomplete or overdue entries.
- Provide broad administrative support across multiple programs, including tracking action items, monitoring deadlines, and maintaining confidentiality in all communications and documentation. Requirements
- Experience providing administrative support in an office or program environment.
- Strong data entry skills with a high level of accuracy and attention to detail.
- Ability to manage multiple priorities, follow up on outstanding items, and meet deadlines consistently.
- Proficiency with Microsoft Excel and general Microsoft Office applications.
- Comfortable handling shared inboxes, responding to inbound inquiries, and routing communications appropriately.
- Familiarity with scheduling, calendar coordination, and maintaining organized documentation systems.
- Experience working with SharePoint or similar document management platforms is preferred.
- Ability to handle sensitive information with discretion and maintain confidentiality at all times.