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Administrative Coordinator
Job
Robert Half
Seattle, WA (In Person)
Full-Time
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Job Description
We are looking for an Administrative Coordinator to support daily front office operations. This is a Contract position within the services industry, focused on creating a welcoming, well-organized workplace for employees, visitors, and leadership. The ideal candidate brings a service-driven approach, strong organizational skills, and the ability to keep shared spaces running smoothly in a fast-paced office environment.
Responsibilities:
- Welcome employees, guests, and leaders while ensuring a positive arrival experience.
- Manage visitor access by coordinating check-in procedures, communicating guest arrivals, and partnering with on-site security protocols.
- Provide coverage for reception and front office activities when primary coordinators are unavailable.
- Maintain hospitality spaces by replenishing refreshments, snacks, and essential workplace supplies throughout the day.
- Keep conference rooms, shared desks, break areas, and common spaces neat, organized, and ready for use.
- Track office inventory levels and take action to reorder or restock materials before shortages affect operations.
- Support mail handling, inbound call coverage, calendar coordination, and other administrative tasks that contribute to efficient office workflows.
- Perform regular office walkthroughs to identify cleaning, presentation, or maintenance needs and resolve them promptly.
- Take initiative on day-to-day support tasks and assist with additional administrative or workplace coordination duties as needed.