Administrative Coordinator

We are looking for an Administrative Coordinator to support daily operations for a fast-paced team in Seattle, Washington. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and confident managing records, shared communications, and administrative workflows. The role will help keep documentation current, support reporting needs, and ensure requests are routed and completed efficiently.

Responsibilities:

• Accurately enter and update information in internal learning, tracking, and recordkeeping systems within established timelines.
• Review and process rosters, attendance details, and certification documents submitted by employees and field personnel.
• Maintain organized records that support audit readiness, compliance needs, and recurring reporting activities.
• Prepare standard reports from internal platforms and provide status updates to team members as needed.
• Monitor records that are approaching expiration or require correction, and follow through on renewals, updates, or escalations.
• Oversee shared inbox activity by sorting incoming messages, directing requests to the appropriate contacts, and replying to routine questions.
• Manage distribution lists, log incoming requests from internal channels, and escalate items that require specialized review.
• Support SharePoint administration by handling access requests, updating lists, organizing files, and identifying incomplete or overdue entries.
• Provide broad administrative support across multiple programs, including tracking action items, monitoring deadlines, and maintaining confidentiality in all communications and documentation.