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Administrative Coordinator
Job
First Place
Seattle, WA (In Person)
$54,080 Salary, Full-Time
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Job Description
Administrative Coordinator First Place - 3.4 Seattle, WA Job Details Temp-to-hire | Full-time $26 an hour 14 hours ago Benefits Dental insurance Vision insurance Qualifications Microsoft Excel Microsoft Outlook Word embeddings Administrative experience Data entry Organizational skills SharePoint Front desk Managing projects Productivity software Progress tracking (project management tasks) Office experience Full Job Description This Administrative Coordinator role provides high-level administrative support with a strong focus on project management coordination and building efficient organizing systems. The ideal candidate is detail-oriented, proactive, and skilled at keeping documents, workflows, and communications organized so leadership team can execute projects smoothly and on time. Key Responsibilities Coordinate project timelines, meetings, and follow-up actions to help keep initiatives on schedule. Develop, maintain, and improve filing systems, shared folders, trackers, templates, and administrative workflows. Support board and community relations activities. Prepare agendas, meeting notes, status updates, and routine reports for managers and project leads. Track deliverables, deadlines, and action items, and follow up with stakeholders as needed. Support document preparation, formatting, proofreading, and record and policies management. Assist with onboarding, vendor coordination, bill payment processes, event logistics, travel arrangements, or other operational tasks as needed. Maintain confidentiality while handling sensitive information and business records. Qualifications 2+ years of experience in an administrative, office support, or coordinator role. Strong organizational skills with the ability to manage multiple priorities and deadlines. Experience supporting projects through scheduling, tracking, documentation, and communication. Proficiency in Microsoft Office, especially Word, SharePoint, Excel, Outlook, and PowerPoint. Excellent written and verbal communication skills. High attention to detail, problem-solving ability, and professional judgment. Preferred Skills Experience with project tracking tools, shared workspaces, or process documentation in an early learning center and/or housing provider environment. Ability to identify inefficiencies and recommend improved administrative systems. Comfort working across departments and supporting multiple stakeholders. Associate or bachelor's degree in business administration, project management, or a related field. About First Place First Place provides needed support for safe, secure housing and education for families with children experiencing or at risk of homelessness. The increasing homelessness factors for the Seattle area place a growing number of families into the reality or risk of being homeless. First Place has made housing and educating students key elements of how we care for our community. We operate the Doreen Cato Early Learning Center and operate 30 units of affordable housing.