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Archive Assistant
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Kelly Mitchell
Glendale, CA (In Person)
Part-Time
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Job Description
Job Summary Our client, a leading media & entertainment provider, is seeking an Archives Assistant. This candidate will support the planning and execution of a large-scale collections relocation project by working closely with multiple departments within the Archives Team to inventory, document, track, and prepare collection assets for transport and rehousing. This part-time position requires a highly organized individual who can work both collaboratively and independently to ensure the accurate management and movement of collection materials. This is a 12 month contract position. This position is W-2 only. We do not work with third-party firms or C2C arrangements for this role. Core Responsibilities Conducting detailed inventories Cataloging and updating collection records Reconciling object data Maintaining accurate documentation within spreadsheets, databases, and collections management systems Assisting with object identification, labeling, location tracking, and the creation of packing and movement documentation to support the safe relocation of collections Helping to maintain data integrity throughout the project by verifying object records, updating location information, and ensuring adherence to established collections management procedures and professional standards Coordinating with Collections staff to facilitate workflows, monitor project progress, and address discrepancies that arise during inventory and move activities Required Skills/Experience (Must-Haves) Bachelor's Degree in related field and/or background working in a collections or archives Proficient in Microsoft Office Suite and collections database management software Experience with object handling Ability to perform highly detailed work on multiple, concurrent tasks Strong interpersonal communication and organizational skills Must be able to stand, bend, lift, and reach as the job requires Preferred Skills/Experience (Nice-to-Haves) Archive experience is ideal