Collections Specialist

Description We are looking for a skilled B2B Collections Specialist to join our team on a contract basis in Riverside, California. In this role, you will focus on managing accounts receivable processes for the machine parts and sales division, ensuring timely collections and accurate reporting. This position offers an opportunity to work with municipalities and high-value accounts while collaborating closely with management to maintain financial integrity.

Responsibilities:

• Manage collections processes for 40-50 accounts, including municipalities and high-value clients, ensuring timely payments and resolution of outstanding balances.
• Prepare and update aging reports to provide accurate account status information as requested by clients or management.
• Collaborate with the manager to support monthly credit meetings by delivering detailed status updates on accounts.
• Utilize web-based software and tools, including basic Excel functions, to sort, download, and format account data.
• Process payments using designated platforms and ensure proper documentation of transactions.
• Respond to client inquiries regarding invoicing, payment terms, and account history with professionalism and accuracy.
• Generate delinquency lists and prioritize collections efforts based on account aging and outstanding balances.
• Provide detailed reporting on collections and account statuses to support operational decision-making.
• Maintain organized records of account activities, payment histories, and communication logs.
• Ensure compliance with company policies and procedures related to collections and accounts receivable. Requirements
• Minimum of 2-3 years of experience in commercial and consumer collections.
• Proficiency in accounts receivable systems and processes, including aging reports and payment processing.
• Strong knowledge of B2B collections and billing collection practices.
• Experience with web-based software and basic Excel functions, such as sorting, downloading, and formatting data.
• Ability to manage multiple accounts and prioritize tasks effectively.
• Excellent communication skills to interact professionally with clients and internal stakeholders.
• Detail-oriented with strong organizational skills for maintaining accurate records.
• Familiarity with invoicing and various payment terms.

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