Billing & Payroll Specialist

Title:

Billing & Payroll Specialist Reports to:

Billing & Payroll Manager Location:

Onsite M-F, Gilbert AZ Pay Range:

$23/hr - $25/hr (Non-Exempt Hourly) Depending on Experience If offered a position with the company, you will be required to consent to a background check and drug screening Eligible to enroll in Medical, Dental, Vision and Life Insurance + Ancillary benefits plans A 401K Retirement Plan + Matching opportunity after 6mo of employment

Paid Time Off and Holiday Pay Job Description:

This role is responsible for managing payroll and billing functions, ensuring accurate and timely processing of traveler timecards, client invoices, and vendor payments. The ideal candidate will have experience in payroll processing, invoicing, and financial reporting, with strong attention to detail and the ability to collaborate effectively across departments.

Responsibilities:

Review and approve traveler timecards to ensure accuracy and compliance with contractual billing terms. Create and submit invoices to clients based on the billing terms outlined in contracts. Enter traveler time data into the payroll system through manual input or file import. Maintain and update traveler demographic information, including tax and banking details, for payroll processing. Process weekly payroll, ensuring accurate and timely payments to travelers. Generate and analyze weekly billing and payment reports. Create reports for internal tracking and fulfill any client-specific reporting requests. Process client payments and manage accounts receivable functions. Handle outgoing vendor payments and create vendor remittance documents for corresponding payments. Respond promptly and accurately to client, vendor, and traveler inquiries related to payroll and billing. Collaborate with internal departments to ensure compliance with company policies and best practices. Any other duties deemed necessary and as assigned by Management.

Qualifications:

2+ years of experience in payroll, billing, or a related financial role. Strong understanding of payroll and invoicing processes, tax compliance, and financial reporting. Excellent attention to detail and accuracy in data entry and financial transactions. Strong analytical, problem-solving, and organizational skills. Effective communication and interpersonal skills to collaborate with clients, vendors, and internal teams. Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Technical Skills:

Proficient in MS Word, Excel, and Power Point. Advanced skills in Microsoft Excel, including functions such as VLOOKUP, pivot tables, and data analysis. Experience in payroll and/or accounting software is a plus.

Education:

Associate degree in accounting, Finance, Business Administration, or a related field preferred.

Pay:

$23.00 - $25.00 per hour

Education:

Associate (Preferred)

Experience:

payroll, billing, or a related financial role: 2 years (Preferred)

Work Location:

In person