A/P Coordinator

About us We are a team of airline catering enthusiasts who believe flying is the greatest privilege and opportunity in the world and, believe it should be a nice experience for everyone. Air Fayre is an award-winning catering team that is in search of the best and the brightest to join our dynamic team of airline catering enthusiasts. Air Fayre offers benefits including! An excellent compensation package that includes a quarterly performance bonus program. Medical, Dental, and Vision for employees & dependents at 80% premium sponsorship. Free short- and long-term disability insurance and life insurance 2-4 weeks of paid vacation 401K with a match Mission of role We re looking for a detail-oriented Finance Coordinator to support accounts payable and core accounting functions. This role plays a key part in ensuring accurate invoice processing, timely vendor payments, and reliable financial reporting while maintaining compliance with company policies and applicable requirements. Functions and Responsibilities Accounts Payable & Vendor Management Process and code vendor invoices in AX, ensuring accuracy, proper approvals, and on-time entry Prepare and process vendor payments (check/ACH/wire as applicable), including payment runs and remittance documentation Maintain organized AP records and payment support documentation to ensure audit-ready files Perform vendor statement reconciliations and resolve variances quickly and professionally Investigate, negotiate, and resolve invoice and payment discrepancies with vendors and internal stakeholders Cash Planning & Reporting Produce a weekly payment forecast to support cash planning and timely decision-making Support month-end processes as needed (including reconciliations and AP reporting) to ensure clean close Cross-Functional Support & Process Improvement Partner with Supply Chain/Materials/Admin teams to confirm correct pricing, receiving details, and invoice alignment Assist the Billing team with charter billing and other customer billing support as needed Collaborate across Finance and Operations to improve AP workflows, reduce exceptions, and strengthen controls Support the Finance Director with ad hoc analysis and special projects as business needs evolve Qualifications & Educational Requirements High school diploma or GED required; Associate s or Bachelor s degree in Accounting, Finance, or a related field preferred 1-3+ years of experience in accounts payable, general accounting, or related finance support Working knowledge of basic accounting principles (G/L coding, accruals, reconciliations) Experience with ERP/accounting systems (Microsoft Dynamics AX preferred) Strong Excel skills (formulas, pivots, and lookups preferred) Highly organized with strong attention to detail and the ability to manage deadlines in a fast-paced, 24/7 environment Airline catering, hospitality, or high-volume operations experience preferred