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Job Description
Billing Assistant (Bilingual - Eng/Esp) Sol Landscapes, Inc. Petaluma, CA Job Details Full-time $19 - $21 an hour 3 days ago Benefits Health insurance Dental insurance Vision insurance Opportunities for advancement Paid sick time Qualifications Computer operation Spanish Microsoft Outlook Computer literacy Slack English Aged receivables report Desktop applications
Full Job Description Overview:
The Billing Assistant provides company-wide bilingual (English/Spanish) administrative and accounting support, with a primary focus on billing processes and internal communication. This role includes translating verbal and written materials, supporting daily field operations (such as crew dispatch and close-out), and assisting with documentation for invoicing and other financial tasks. The position supports all departments across the company and reports directly to the Chief Operations Officer. This position may evolve over time to include broader accounting responsibilities, including payroll, accounts receivable (AR), accounts payable (AP), and additional administrative duties, depending on company needs and the individual's skillset.
Key Responsibilities:
Translate verbal and written communication between English and Spanish across all departments, including crew meetings, job instructions, safety materials, and internal documents. Support daily field operations by assisting with morning crew dispatch and afternoon crew close-out for all divisions. Assist with billing by gathering job-related documentation, reviewing labor and material data, and preparing invoicing information. Attend company meetings and training sessions to provide real-time bilingual support. Maintain and organize shop and office inventory; assist with material procurement and vendor coordination as needed. Perform administrative tasks and provide operational support across departments. Assist with general accounting duties as assigned, with the potential to take on responsibilities in payroll, AR, AP, and other financial operations.
Qualifications:
Fluent in both Spanish and English (spoken and written) absolutely required. This can be an entry-level position with room for learning and growth ONLY for someone who is fluent with computers and is familiar with Microsoft Suite programs, and has the capacity to learn new project management and tracking software such as Asana and Slack. Proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Gmail, Drive) Strong organizational, communication, and problem-solving skills. Billing or invoicing experience preferred . Familiarity or interest in learning accounting functions such as payroll, AR, and AP. Ability to learn new software and utilize systems such as Slack and Asana. Dependable, self-motivated, and detail-oriented. Ability to work in a dynamic, fast-paced environment with shifting priorities. Valid driver's license and clean driving record. Experience in landscaping, construction, or similar industries is a plus. Absolutely must show up to work on time, and make coming to work every day a priority. Reliability and strong work ethic are non-negotiables.
Schedule:
Full-time, Monday through Friday - 9am-6pm (1-hr lunch)
Reports Directly To:
Chief Operations Officer Job Type:
Full-time Benefits:
Dental insurance Health insurance Vision insurance Paid sick time in congruence with State of CA requirements
Schedule:
8-hour shift Monday to Friday On-Site (no option for hybrid, no exceptions)
Pay:
Pay range shown on this listing is the starting pay rate, with opportunity for advancement with time, proven performance, and proven reliability. •
APPLICATIONS FOR THIS POSITION WILL ONLY BE ACCEPTED VIA INDEED
•Any candidates who contact the company directly by phone or by email outside of this Indeed job posting will be automatically disqualified from further review.
Pay:
$19.00 - $21.00 per hour
Benefits:
Dental insurance Health insurance Paid sick time Vision insurance Application Question(s): Is getting to work on time, every day, a high priority for you? Do you have reliable transportation to and from work? Are you fluent with computers, and have a keen ability to learn new software? Are you highly organized, and have a good sense for math and finances?
