Legal Billing Specialist

We are looking for a detail-oriented Legal Billing Specialist to join a law firm in California in a contract position with the potential to become permanent. This position supports accurate, timely invoicing by coordinating attorney billing, managing electronic submissions, and addressing client-specific billing requirements. The ideal candidate brings legal billing experience, strong technical skills, and the ability to handle a high-volume billing cycle with precision.

Responsibilities:

• Prepare, revise, and finalize prebills based on attorney direction, including tasks such as allocating charges across matters, applying available retainer balances, and readying invoices for submission.
• Process billable time and related charges for attorneys and paralegals in accordance with client billing rules and firm standards.
• Transmit invoices through electronic billing platforms and investigate submission errors or rejections to ensure prompt resolution.
• Manage a substantial volume of invoices each billing period while maintaining accuracy and meeting established deadlines.
• Verify billing details and supporting records to confirm completeness, correctness, and compliance before invoices are released.
• Research billing questions, troubleshoot discrepancies, and respond to inquiries from internal stakeholders regarding invoice status or issues.
• Apply client-specific guidelines related to rates, formats, billing schedules, and cost controls to produce compliant invoices.
• Partner with the Billing Manager, fellow billing specialists, and legal staff to address exceptions, meet billing targets, and support ongoing process improvements.
• Use billing applications effectively, including resolving system-related issues that affect invoice generation or submission.