Service & Supply Admin

ATR ID:

ATR224917

Job Title:

Service & Supply Admin

Job Level:

Administrative Assistants

Duration:

C2H

Location:

San Jose

CA 95112

Email:

Buhl, Kristen

Phone:

980-272-2164 Pay rate: $25.00 - $30.00 (Hourly)

Benefits:

Benefits Full-time employees (working an average of 30 hours or more) are eligible to select from different benefits packages Packages may include medical, dental, and vision benefits, a 401(k) retirement savings plan with employer match (available after 1 year of employment), commuter benefits, employee discount and referral programs, and life and supplemental income insurance Paid sick leave is provided in accordance with applicable state and local laws. Compensation Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education, and experience, as well as the benefits package you select. Work Authorization ATR International, Inc cannot sponsor work visas (H-1B, F-1 STEM OPT with I-983, or similar) Candidates must have valid U.S work authorization. ATR International, Inc is an equal opportunity employer We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Description:

Assistant to Accounting Manager

• Position will need to be able to know how to do all of these things, but may not be doing all of them on a regular basis
• Accounts Receivable o Contract billing, Sales billing, and Service billing o Process electronic payments  Download from vendor website  Reconcile amounts/invoices  Upload files to ICS software o Process physical deposits
• Contract billing/payment reconciliation o Analyze/identify when the leasing company is billing our customer a different amount than what is billed in the ICS system o Contact the leasing company to correct billing discrepancies and/or correct the ICS system of any errors
• Accounts Payable o Enter general Vendor invoices and PO invoices o Enter dealer invoices  Link serial number with ICS contract number and date range for each asset/line item o Calculate and process expense checks
• Contract entry o Enter service contract information according to packet o Cross check with leasing company entry to make sure both will invoice the same o Enter transitional billing invoice o Cancel old contract if new one is an upgrade o Monitor any future lease buyout payments that will need to be made o Enter/mail any additional billing to customer o Scan documents and attach to contract in system o File docs in cabinet • Inventory Purchasing o Run the analysis through the Inventory Logistics Console (ILC) o Create purchase orders for needed items • Purchase Orders o Manage all Purchase orders  Organize all unreceived orders  Track unreceived orders to see when they will arrive  Attach packing slips of received items to purchase order  Attach corresponding invoice to purchase order  When items are received, compile for AP processing Will need to be able to cover the following duties on occasion: • Order entry • Service call entry • Answer phones • Receive deliveries and freight • Transfer parts to technicians • Enter meter reads • Order office/breakroom supplies •

Filing Requirement:

The ideal candidate will possess the following qualifications:

Requirements:

· Software experience

IS A MUST

· ERP experience is a MUST · Excellent verbal, written and grammar skills are required · College Degree preferred How to

Apply:

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