Billing Coordinator

Position Summary:

We are seeking a detail-oriented and highly organized professional to oversee the administrative, billing, and payroll functions of our ABA Therapy and mental health practice. This role is central to ensuring smooth daily operations, accurate billing and insurance processes, and effective communication between clients, therapists, insurance companies, and staff.

Key Responsibilities:

Client Billing & Insurance Manage client accounts, billing, and payment processing. Submit claims to insurance companies and track reimbursements. Follow up on unpaid or denied claims, and resolve discrepancies. Maintain accurate records of billing activities in the client management system (CMS). Therapist & Documentation Coordination Support compliance with insurance and practice requirements. Payroll & Staff Administration Process employee payroll accurately and on schedule. Track staff schedules, absences, and PTO requests. Maintain confidential employee records related to timekeeping and payroll. Client & Staff Communication Serve as a point of contact for client billing inquiries. Coordinate with insurance representatives to clarify claims, coverage, or payment issues. Communicate practice updates, policies, and administrative information to employees.

Qualifications:

Previous experience in medical billing, insurance coordination, or healthcare administration (mental health experience preferred). Familiarity with CMS, EHR, or billing platforms. Strong organizational, problem-solving, and time-management skills. Excellent written and verbal communication skills. Ability to handle confidential information with professionalism and discretion.

Work Environment:

This is an administrative role requiring proactive communication, attention to detail, and the ability to manage multiple priorities in a healthcare setting.

Location :

In Person Why You'll Love It:

A vital administrative role with meaningful impact. Collaborative environment focused on client care and staff support. Competitive compensation and opportunities to grow.

Pay:

$18.00 - $22.00 per hour

Experience:

billing: 1 year (Required)

Location:

West Palm Beach, FL 33405 (Required)

Work Location:

In person