Administrator: Orders and Billing Specialist

Administrator:

Orders and Billing Specialist Hightech Signs Kansas City, KS Job Details Full-time $25 an hour 2 hours ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Paid sick time Qualifications Computer operation Customer communication Administrative experience Attention to detail Office experience

Full Job Description Administrator:

Orders and Billing Specialist Needed Hightech Signs is looking for someone detail driven to run day-to-day orders and billing for our Real Estate Division and for other miscellaneous signs. This job would also entail coordinating with our production, design, and installation teams to keep the orders flowing quickly throughout the day. This is an administrative order-processing and billing position. This is not a sales position or a graphic design position. The ideal candidate is organized, detail oriented, comfortable with follow up, customer communication, and able to keep track of several moving pieces at once. Responsibilities Process new orders and update existing orders in our systems (Cyrious and Basecamp) Create work orders, invoices, and internal task lists Review orders to ensure all information, approvals, and notes are complete before work begins Coordinate with design, production, and installation teams to keep orders moving Track orders from start to finish (order → production → install → invoice) Send invoices, maintain billing records, and assist with payment follow up Answer phones and help route customer calls and questions Follow up with customers for approvals, missing details, and order updates Catch issues early (missing info, unclear notes, stalled orders) before they cause delays Qualifications Previous administrative, order entry, billing, customer service, or office experience. Strong attention to detail and ability to catch missing or inconsistent information. Comfortable working in multiple systems and keeping records updated throughout the day. Ability to manage several orders, emails, calls, and follow-ups at once. Clear written and verbal communication skills. Strong follow-through and ability to keep tasks from falling through the cracks. Basic computer proficiency, including email, PDFs, file attachments, and general office software. Ability to work independently while also communicating with multiple departments. Comfortable asking questions, clarifying instructions, and following up when information is missing. Preferred Skills Experience with invoicing, billing, or accounts receivable Experience in sign, print, construction, real estate, or service-based industries Familiarity with Cyrious, Basecamp, QuickBooks, or similar systems This job description in no way states or implies that these are the only duties to be performed. You will be expected to follow any other job-related instructions and to perform other job-related duties as requested by your supervisor. We offer a competitive salary, 401k, paid vacation, paid sick time, and holidays. As well as medical, dental and vision benefits are available. Pay based on experience level.

Company History:

• Hightech signs is a full-service sign company in Kansas City covering the greater Kansas and Missouri area.
• Established in January 1990, we have many years of experience producing and installing most sign types. We were founded using the latest computer aided technology to design and fabricate custom made signage for all businesses and groups that want a high visibility in company name and brand awareness and an attractive, functional, efficient interior.
• Our products and services cover the wide spectrum of sign choices from the most sophisticated to the very basic, no matter the size, in a timely manner and at a price customers appreciate.
• We are committed to a tradition of excellence in sign making.

Our production facilities are staffed with seasoned craftsmen with years of business in the sign industry and are skilled in the process of producing signs to specification.

Pay:

$25.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person