Collections Administrative Assistant

Collections Administrative Assistant Confidential Louisville, KY Job Details Full-time $30,000 - $40,000 a year 18 hours ago Benefits Health insurance Paid time off Retirement plan Qualifications Accounts receivable Administrative experience High school diploma or GED Math Clerical experience Office experience

Full Job Description Job Description Position Title:

Collections Administrative Assistant Company:

Confidential Location:

Louisville, Kentucky About Us:

We are a small, reputable law firm specializing in real estate closings, condominium and community association matters, civil litigation, business and corporate law, estate planning, probate and more. We pride ourselves on providing exceptional legal services to our clients while fostering a collaborative and supportive work environment for our team.

Job Summary:

We are seeking a highly organized, detail-oriented and proactive Collections Administrative Assistant to join our team. The primary responsibilities of this role include managing condominium and community association collection efforts, providing administrative and bookkeeping support to attorneys and other team members as needed, answering phones, and greeting guests.

Schedule:

Full-Time Position, Monday through Friday, 8:30 a.m. to 5:30 p.m. [In person/In office]

Responsibilities:

Assist with condominium and community association collections by drafting correspondence, calculating and drafting payoffs, handling receivables and disbursements, contacting property managers/associations, monitoring debtor payment deadlines, and additional related duties as needed. Maintain accurate and organized files and documentation related to client matters, collections, and other administrative tasks. Provide administrative support to attorneys and other team members, including document preparation, scheduling appointments, filing, and managing calendars. Handle incoming calls and correspondence, prioritize tasks, and ensure timely responses to emails and inquiries. Assist with special projects and other duties as assigned.

Qualifications:

High school diploma or equivalent required. Previous office experience is required; law firm and/or collections experience is preferred. Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively. Must be able to handle various tasks simultaneously while maintaining accuracy and efficiency. Excellent communication skills, both written and verbal. Strong mathematical skills necessary to perform precise calculations. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software applications. Attention to details and precision essential to record keeping tasks. Ability to maintain confidentiality and manage sensitive information with discretion. Positive attitude and willingness to learn and adapt in a fast-paced environment.

Benefits:

Competitive salary Health insurance options Retirement savings plan Paid time off

Equal Opportunity Employer:

This firm is an equal opportunity employer and is committed to creating an inclusive environment for all employees. We welcome and encourage applications from individuals of all backgrounds and abilities.

Job Type:

Full-time Pay:

$30,000.00 - $40,000.00 per year

Benefits:

Paid time off Retirement plan

Education:

High school or equivalent (Required) Ability to

Commute:

Louisville, KY 40222 (Required)

Work Location:

In person