Invoicing Specialist

Position Title:

Invoicing Specialist Department:

Accounting /

Office Location:

Plymouth Employment Type:

Full-Time Reports To:

Office Manager Position Summary We are seeking a highly organized and detail-oriented Invoicing Specialist to join our team. This role is responsible for the accurate and timely preparation, processing, and tracking of service, production, and warranty invoices. The ideal candidate will work closely with managers, service coordinators, and customers to ensure all billings are completed correctly and submitted within required deadlines. Essential Duties and Responsibilities Prepare and process service invoices, ensuring labor, materials, and supporting documentation are accurately reflected. Generate and submit production invoices based on completed work, contract terms, schedules of values, and approved change orders. Process warranty invoices and warranty-related billing in accordance with customer requirements and company policies. Review change orders, purchase orders, and other documentation to verify billing accuracy. Submit invoices through customer portals and electronic billing systems when required. Track invoice status and maintain organized records of submitted invoices and supporting documentation. Coordinate with Managers, Service Coordinators, and field personnel to obtain missing information needed for billing. Investigate and resolve invoice discrepancies, rejected invoices, and customer billing inquiries. Monitor outstanding invoices and assist with collections activities as needed. Ensure compliance with customer-specific invoicing requirements and deadlines. Assist with month-end closing activities related to accounts receivable. Maintain confidentiality of financial and customer information. Perform additional administrative and accounting duties as assigned. Qualifications High school diploma or equivalent required; Associate degree in Accounting, Business Administration, or related field preferred. Minimum of 1 years of invoicing, accounts receivable preferred. Previous experience processing service, production, or warranty invoices is highly desirable. Experience in the construction industry preferred. Proficiency in QuickBooks Desktop, Microsoft Excel. Strong attention to detail with a high level of accuracy. Excellent organizational and time-management skills. Ability to prioritize multiple tasks and meet strict deadlines. Strong problem-solving and communication skills. Ability to work independently while collaborating effectively with internal teams and external customers. Preferred Skills Familiarity with builder and general contractor billing requirements. Experience using customer invoicing portals (Supply Pro, Builder Trend, etc). Understanding of purchase orders, change orders, lien waivers, and retainage. Knowledge of construction terminology and job cost documentation. Compensation and Benefits Competitive compensation based on experience and qualifications. Health insurance. Retirement savings plan. Opportunities for professional growth and advancement.

Pay:

$24.00 - $26.00 per hour

Benefits:

Health insurance Paid sick time Paid time off Parental leave Retirement plan

Work Location:

In person