Office, Billing, & Invoicing Administrator

Seeking a dependable, organized person to support our daily operations. This is a stable, long-term administrative position handling day-to-day workflow.

Responsibilities:

Track job paperwork and ensure all required documentation is complete (POs, job folders, etc.) Maintain records (certifications, job files, etc.) Process invoices (hourly billing) Book hotels and travel for crews Answer phones and assist with customer calls What we're looking for: Highly organized and detail-oriented Able to manage paperwork and follow processes from start to finish Comfortable handling a high volume of invoices and administrative tasks Strong communication and follow-up skills Prior office/administrative experience in construction, trucking, equipment rental, logistics, dispatching, field service, skilled trades, industrial services, or a similar related industry is a plus, but not required. (This list is not exhaustive - if you have office experience in a hands-on business or service-based company, we still encourage you to apply) Medical or government billing experience is not relevant to this role

Benefits:

401(k) Dental insurance Health insurance Paid sick time Vision insurance Application Question(s): Have you handled high-volume invoicing or billing before? If yes, approximately how many invoices per week or month? What type of billing was it? Have you been responsible for reviewing job paperwork, work orders, POs, tickets, or similar documents before billing? If yes, what exactly did you check for? Have you ever had to track down missing information before an invoice, job file, or work order could be completed? If yes, give an example. This role requires a lot of detail work, follow-up, and paperwork accuracy. What systems or habits do you use to make sure nothing falls through the cracks? Are you comfortable answering phones and helping customers while also managing invoices, paperwork, and daily administrative tasks? Explain. Have you worked in construction, trucking, equipment rental, field service, skilled trades, industrial services, logistics, or a similar hands-on business? If yes, explain. What are your hourly pay requirements? What city or zip code do you currently live in? Why are you looking for a new role? This role is designed for someone who wants long-term stability, not advancement. Employees typically stay in this position for years. Are you comfortable staying in the same role long-term?

Explain Work Location:

In person