Legal Billing Specialist

A busy firm in the Florham Park area is seeking a Legal Billing Specialist to join their growing company. This Legal Billing Specialist will get the chance to join a growing firm that offers stability, flexible work schedule, and excellent work/life balance. This Legal Billing Specialist will help manage the full billing cycle, maintain organized financial records, and contribute to timely payment processing and account follow-up. The ideal Legal Billing Specialist will have 3+ years of legal billing experience and have electronic billing (e-billing) experience. Responsibilities of this Legal Billing Specialist will include but not be limited to:

Legal Billing Specialist Responsibilities:

Manage the end-to-end preparation of client invoices by reviewing time entries, applying billing guidelines, and issuing finalized statements on schedule.

Examine billing drafts carefully to correct errors, confirm completeness, and ensure charges align with client-specific terms and engagement requirements.

Submit invoices through electronic billing platforms when required and monitor portal activity to resolve rejections or submission issues promptly.

Track outstanding receivables, communicate regarding past-due balances, and assist with collection efforts to improve payment timeliness.

Record incoming payments, reconcile client accounts, and research discrepancies to maintain accurate financial data.

Partner with attorneys and administrative team members to obtain timely time entries, secure billing approval, and process needed revisions or write-downs.

Maintain orderly billing files, supporting documents, and recurring reports to ensure information is accessible and audit-ready.

Prepare regular summaries on billing activity and accounts receivable status for firm leadership.

Support trust account monitoring and related compliance tasks as needed, following established legal accounting practices.

Respond to client billing questions with professionalism and clarity while helping preserve positive working relationships.

This Legal Billing Specialist role is paying between $70,000 and $80,000 annually depending on experience. If interested in this Legal Billing Specialist position, apply today!