Billing Clerk

We are looking for a detail-oriented Billing Clerk to support construction-related invoicing activities for a part-time position based in East Syracuse, New York. This role focuses on preparing accurate monthly billings, maintaining supporting documentation, and working with project stakeholders to keep submissions on schedule. The ideal candidate is organized, comfortable with billing platforms and spreadsheets, and able to follow client-specific requirements with precision.

Responsibilities:

• Prepare and submit monthly owner invoices, ensuring each billing package includes the appropriate pay application forms and project-specific supporting schedules.
• Maintain schedules of values by updating contract amounts, approved changes, completion percentages, and other billing-related adjustments.
• Process invoice submissions through client-required platforms such as Procore and Trimble Pay, or similar construction payment systems.
• Track the status of billing approvals, payment activity, retainage, and any missing backup needed to complete the invoicing process.
• Create, send, and monitor conditional and unconditional lien waivers along with compliance documentation and related reporting requirements.
• Work closely with project teams and customers to resolve invoice discrepancies, clarify requirements, and prevent delays in payment processing.
• Organize and manage a monthly billing calendar to support on-time submissions and compliance with contractual deadlines.
• Contribute to month-end activities by assisting with billing reconciliations and providing support for revenue-related reporting.