Administrative & Billing Assistant

JOB TITLE

Administrative & Billing Assistant SUMMARY:

The Administrative & Billing Assistant responsible for providing comprehensive administrative support to the Senior Executive Officer. Performs complex and confidential financial duties and transactions to ensure assigned department operations flow smoothly. This person is also responsible for providing general billing and administrative support for the company.

ESSENTIAL DUTIES AND RESPONSIBILITIES

This summarizes the major essential duties and responsibilities regularly performed and normally assigned to this position. Listed below are the duties in descending order of importance and are as clear and specific as possible. Other duties may be assigned. Serves as the primary support person for the Senior Executive Officer. Greeting residents, customers and visitors, answering phone calls, taking and relaying messages, opening and distributing mail, sign for and distribute deliveries, maintenance of office postage machine including adding postage when necessary. Assist with break coverage at Concierge Desk. Functions as Billing Assistant with responsibilities that include, but are not limited to: Entering Monthly Fee Charges and Miscellaneous Charges onto Resident Ledgers. Print out and distribute and/or mail monthly Resident statements. Record deposits, including cash, check and credit card receipts into company's accounting software system and make corresponding deposits in appropriate company bank accounts. Assist with weekly distribution of weekly accounts payable checks. Assist with distribution of bi-weekly payroll checks. Maintain various reports and logs in Microsoft Excel Provide Resident customer service. Maintain Resident files with responsibilities that include, but are not limited to: Set-up and maintain Resident files/folders. Scan and maintain Resident information to designated location on company computer server. Provide basic administrative support duties that include, but are not limited to: Typing, filing, scanning, faxing, organizing and updating schedules and calendars. Other duties and projects as assigned by the Senior Executive Officer.

QUALIFICATIONS

: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or

EXPERIENCE

: High school diploma or general education degree (GED); and one to three years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals, Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in, written, oral, diagram, or schedule form.

COMPUTER SKILLS

Proficiency with Microsoft Office software (Word, Excel, Access, etc.). Familiar with telephone equipment and other various office equipment.

OTHER SKILLS AND ABILITIES

Must have high level of interpersonal skills to handle sensitive and confidential information and to interact with individuals at all levels of the organization. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands. Must possess and exhibit a strong positive attitude toward customer service and have a genuine interest in geriatric care and uphold the philosophy of the community.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands to fingers, talk and hear, reach with hands and arms, twist from side to side, and bend at the knees. The employee may occasionally lift and/or move up to 10 lbs. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT

: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will work in a clean, well-lighted and well-ventilated office. The noise level in the work environment ranges from quiet (private office) to moderate (ex: business office with computers and office equipment, light traffic).

OSHA EXPOSURE RISK CATEGORY

Level 1. Work environment involves limited physical risks or hazardous conditions.

Benefits:

401(k) Dental insurance Health insurance Vision insurance

Work Location:

In person