Accounts Receivable Analyst

Summary/Objective The Accounts Receivable Analyst is responsible for the complete billing cycle for telecommunications construction projects. This role facilitates invoice preparation, submission, and follow-up through client portals, reconciles production data against contract pricing, and works cross-functionally with construction managers, operations, and field supervisors to ensure accurate and timely revenue collection. The ideal candidate is highly organized, detail-oriented, and comfortable operating within multiple software platforms simultaneously. Essential Functions and Responsibilities Organize, plate, and post invoices in accounting software using production data from various or multiple field reporting tools Evaluate labor estimates in client portals; create and submit change orders reflecting accurate code quantities across all invoices for each job number Locate and attach crew supervisor-approved production maps from sources as required backup for billing Upload invoices (PDF and CSV) with complete supporting documentation, i.e., flagging invoices, production maps, material receipts, permitting backup to client billing portals Investigate, revise, and resubmit rejected invoices; follow up with client representatives to resolve pending payment issues Coordinate invoice hand-offs to Construction Managers for approval; maintain and update the invoice tracker Process on-call retainer invoices and warehousing invoices on a monthly and quarterly basis Copy and route subcontractor submissions to Operations as required Resolve unposted invoices; notate status and communicate with relevant team members Manage PO issues and billing discrepancies with client representatives Maintain pricing and labor code spreadsheets; update as contract terms change Communicate professionally with business partners via email, Microsoft Teams, phone calls, and conference calls File invoices and maintain organized records in the designated folder structure Attend departmental and client billing meetings as scheduled Perform additional assignments as directed Knowledge, Skills, and Abilities Strong attention to detail and organizational skills. Ability to prioritize and manage multiple tasks to meet deadlines. Clear and professional communication, both written and verbal. Team-oriented and willing to learn in a fast-moving environment. Required Education and Experience Associate's degree in Accounting, Business, or a related field Minimum two (2) years of accounts receivable, billing, or general accounting experience Proficiency with Microsoft Office, with strong Excel skills Familiarity with accounting software (ComputerEase or comparable platform) Strong written and verbal communication skills High degree of accuracy, attention to detail, and ability to manage a high-volume workload Ability to work independently, prioritize effectively, and meet deadlines Preferred Qualifications Bachelor's degree in Accounting, Business, or a related field Three (3) or more years of relevant billing or AR experience Experience in construction or telecommunications billing Experience with client billing portals, PenguinData, GoCanvas, Computer Ease, or similar field reporting and invoicing platforms Familiarity with contract-based labor code billing structures in the telecommunications or construction industry Additional Eligibility Requirements Ability to pass a criminal background screen Pre-employment drug test required Physical Demands This position typically requires standing, walking, lifting, carrying, pushing, pulling, grasping, reaching, stooping, squatting, kneeling, hearing, talking, and other physical activities associated with office work.

Sedentary Work:

The role may require sitting or standing for extended periods Working Conditions Work will be performed primarily in an office setting. Travel This position rarely requires travel between office locations or job sites. This will include traveling to other office locations in different cities and may involve overnight stays. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.