Billing Specialist

Job DescriptionJob Description We are looking for a Billing Specialist to join a team in Kirkland, Washington on a contract basis with the potential for a permanent role. This position supports day-to-day billing, collections, cash activity, and vendor-related processes while helping maintain accurate financial records. The ideal candidate brings strong attention to detail, a solid understanding of receivables operations, and the ability to communicate effectively with customers, vendors, and internal stakeholders. This is a fully remote role though you'll need to work an 8am-5pm PST schedule.

Responsibilities:

• Prepare and distribute recurring customer invoices by gathering required billing details and organizing supporting information each month.
• Review accounting records for completeness and accuracy to ensure invoices are issued correctly and reflect current transaction data.
• Manage collections activities by sending payment reminders, tracking outstanding balances, and following up with commercial customers to support timely revenue collection.
• Investigate billing discrepancies, resolve account issues, and create debit or credit adjustments when needed to correct customer accounts.
• Support 1099 vendor administration, including new vendor setup, documentation tracking, compliance monitoring, and routine communication.
• Enter and maintain vendor records in the accounting system with a high level of accuracy and consistency.
• Process vendor invoices by validating transaction details, coordinating approvals, and preparing payments in accordance with company procedures.
• Partner with vendors to obtain complete and timely billing documentation and help address invoice-related questions.
• Provide administrative and operational support to the accounting team and assist with additional finance-related tasks as needed.
• 3+ years of experience in accounts receivable, billing, or a closely related accounting support role.
• Hands-on knowledge of accounts receivable processes, including invoicing, cash applications, collections, and cash activity review.
• Experience handling commercial collections and communicating professionally with customers regarding outstanding balances.
• Proficiency in Microsoft Excel for tracking, reconciling, and reviewing financial data.
• Familiarity with Sage Intacct or similar accounting software used for billing and vendor management.
• Ability to identify discrepancies, research account issues, and complete corrections with strong attention to detail.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.