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Job Description
About the Role An established New Orleans law firm seeks an experienced Legal Billing Clerk to join its accounting team. Qualified candidates must have at least five (5) years of law firm billing experience, a thorough understanding of the full billing cycle, and the skills necessary to successfully perform the key responsibilities outlined below.
Key Responsibilities:
Perform conflict checks and open new matters in accordance with firm procedures. Maintain the firm's billing system to ensure compliance with client e-billing guidelines and requirements. Generate monthly, interim, and special billing reports. Prepare prebills in a timely manner and review them for accuracy, including proper task/activity and expense codes, rates, LEDES formatting, and client-specific requirements. Edit prebill entries, narratives, and expenses, and apply prepayments, credits, and billing adjustments, as authorized. Submit invoices through client e-billing portals in compliance with submission deadlines; monitor invoice status, including acceptance, rejection, approvals, and correction requests. Research and resolve rejected invoices, LEDES formatting issues, portal errors, and billing discrepancies. Coordinate with attorneys, staff, accounting personnel, and client billing contacts regarding billing questions, corrections, and discrepancies. Assist with expense processing, account reconciliation, reimbursement tracking, and research of outstanding items. Process billing adjustments, transfers, write-offs, and other authorized changes. Monitor outstanding invoices and unbilled work-in-progress to support timely billing cycles. Ensure consistent compliance with firm billing policies and procedures. Perform other duties as assigned.
Qualifications:
High school diploma or equivalent required. Minimum five (5) years of billing experience in a law firm or legal environment. Knowledge of basic accounting principles. Experience with legal billing/accounting software and e-billing platforms. Familiarity with LEDES billing formats, client billing guidelines, and task/activity and expense coding. Proficiency in Microsoft Office, particularly Outlook and Excel. Strong organizational skills with the ability to manage multiple client billing requirements simultaneously. Ability to analyze and verify numerical data and maintain accurate records and documentation. Strong professional communication skills with attorneys, staff, and client billing contacts. Ability to handle confidential information with discretion. Ability to work independently and collaboratively in a team environment. Ability to drive for occasional local travel related to firm billing/accounting-related errands.
Compensation and Benefits:
Compensation will be commensurate with experience. The firm offers a competitive benefits package that includes health insurance, a retirement plan, and paid time off. A hybrid schedule may be available after a designated introductory period, subject to performance and business needs.
Additional Information:
Schedule:
Monday through Friday, 8:00 a.m. to 5:00 p.m. A basic criminal background check is required and will be conducted post-offer and pre-hire.
Physical Requirements:
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Ability to remain in a stationary position for extended periods while performing computer-based work. Ability to operate a computer, keyboard, telephone, and other standard office equipment. Ability to move throughout the office as needed. Ability to occasionally move files, documents, or office materials weighing up to 15 pounds. How to Apply Qualified candidates should submit a resume for confidential consideration. This posting is confidential. Employer details will be shared with selected candidates during the interview process.
