Billing & A/R Assistant

Billing & A/R Assistant Engineers Northwest, Inc Lynnwood, WA Job Details Full-time $25 - $32 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Qualifications Customer communication Microsoft Excel Microsoft Outlook Aged receivables report Attention to detail Organizational skills Full Job Description ENW is seeking a full-time a highly organized and detail‑oriented billing & A/R assistant to support the full cycle of project accounting and billing operations. This position is responsible for project intake coordination, project and client setup, contract and amendment preparation, billing, accounts receivable, collections, expense entry, and project documentation management. The ideal candidate is proactive, accurate, and able to work independently while managing multiple deadlines in a fast‑paced, project‑driven environment. ENW is a structural engineering firm and have been in business since 1972

Duty & Responsibilities:

Project/Client Intake & Setup Review incoming project requests and determine new vs. existing project setup requirements Coordinate with principals and project managers for project approval and assignment Track missing information, contracts, and purchase orders Create new projects, clients, phases, and activities in the project accounting system Enter contract values, billing terms, regions, and fee structures Maintain accurate project and client records Assist Billing & A/R Manager Submit invoices through client vendor portals as required Monitor AR aging and track outstanding balances Send payment inquiries and follow‑up communications Maintain detailed collections notes and escalation logs Post cash receipts and reconcile payments Contract & Amendment Preparation Draft contracts and amendments based on approved project budgets and scope Ensure contract language aligns with client requirements and internal standards Coordinate with principals for review and approval File and track executed contracts and amendments Track outstanding proposals and conduct client outreach to obtain status updates, approvals, or required documentation File and track purchase orders Expense Entry Enter project expenses using provided receipts Code expenses to the correct project, phase, activity, and billable/non‑billable status Timesheet Verification Review employee timesheets for accuracy and proper coding Qualifications 2+ years of experience in billing, A/R, project accounting, or revenue operations Experience with Ajera or similar project accounting software preferred Strong understanding of project‑based billing and accounting workflows High attention to detail and accuracy Excellent written and verbal communication skills Ability to manage multiple priorities and deadlines independently Proficiency in Microsoft Office (Excel, Outlook, Teams) Experience with client vendor portals is a plus Must be courteous and diplomatic in dealing with others Regular & predictable attendance Willingness to learn new software Familiarity with our industry (civil engineer, architectural) a plus Key Competencies Strong organizational skills Analytical and detail‑oriented Proactive and able to work independently with minimal supervision Problem‑solving mindset Commitment to accuracy and confidentiality ENW participate in E-Verify program

Job Type:

Full-time Pay:

$25.00 - $32.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Experience:

Billing and AR:

2 years (Required)

Work Location:

In person