Billing Specialist

Job Title:

Billing Specialist Job Description We are seeking a dedicated Billing Specialist to join our team. In this role, you will be responsible for preparing, reviewing, and processing service invoices and customer billings accurately and efficiently. This position involves collaborating with internal departments and external clients to resolve billing discrepancies and inquiries while ensuring alignment with company policies and accounting standards. Responsibilities Prepare, review, and process service invoices and customer billings in a timely and accurate manner. Identify, investigate, and resolve billing discrepancies or customer inquiries by collaborating with internal departments and external clients. Post and apply customer payments, including cash, checks, and credit card transactions, ensuring payments are properly recorded. Set up and maintain new customer accounts, contracts, billing profiles, and payment terms within internal systems. Allocate and reconcile material requisitions and service charges to ensure invoices align with contractual agreements. Maintain customer portals, websites, and required documentation or submittals related to billing and service work. Prepare, track, and submit lien waivers and other compliance-related documentation as required. Ensure billing processes are aligned with company policies, customer requirements, and basic accounting standards. Provide strong customer service support to both internal stakeholders and external customers, responding promptly and professionally to inquiries. Assist with special projects, reporting, and administrative tasks related to billing and accounting functions as needed. Essential Skills Proficiency in Microsoft Excel and Outlook. Experience with invoicing and invoice processing. At least 2 years of billing experience. Understanding of ERP systems and accounts receivable. Excellent verbal and written communication skills. Ability to handle sensitive, confidential information. Strong organizational skills and problem-solving ability. High degree of accuracy and attention to detail. Basic understanding of accounting principles. Additional Skills & Qualifications Strong customer service skills for both internal and external clients. Ability to calculate and manage accounting figures effectively. Work Environment This position is based in a busy office environment that can get loud, typical of a construction company with a lot of people coming and going. The working hours are from 7 AM to 4 PM, with a strict closure at 4 PM. The team is fun and lively, fostering a collaborative atmosphere where team members are encouraged to jump in and help each other out. Training will be conducted before the current team member's maternity leave in July. Job Type & Location This is a Contract to Hire position based out of Racine, WI. Pay and Benefits The pay range for this position is $22.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Racine,WI.

Application Deadline This position is anticipated to close on Apr 14, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.