Data Entry Clerk

Description We are looking for a detail-oriented Data Entry Clerk to support construction and renovation project administration in Los Altos, California. This Long-term Contract opportunity is ideal for someone who enjoys organized, process-driven work and wants to contribute to project coordination in an onsite environment. The position offers hands-on exposure to project support activities, scheduling, record management, and administrative follow-through for a busy renovation team.

Responsibilities:

• Enter, update, and maintain project information accurately across spreadsheets, tracking tools, and internal systems.
• Provide administrative coordination for renovation and construction-related activities, ensuring documentation and requests are handled promptly.
• Track schedules, task progress, and project-related updates to help keep work moving according to plan.
• Assist with basic accounts payable support by organizing invoices, monitoring submissions, and maintaining accurate records.
• Manage incoming task or ticket requests related to contracts, project needs, and team coordination.
• Use Excel, Smartsheet, and comparable software to organize data, prepare reports, and monitor project activity.
• Partner with project leadership to support operational improvements, including contributions to future automation or AI-enabled workflows.
• Maintain clear communication with internal stakeholders to support day-to-day project administration and follow-up. Requirements
• Strong data entry and typing skills with a high level of accuracy and attention to detail.
• Comfort using Excel and other digital tools for tracking, reporting, and administrative support.
• Ability to learn new systems quickly and adapt to evolving processes and priorities.
• Excellent organizational skills with the ability to manage multiple tasks in a structured manner.
• Interest in construction, real estate, design, or project-based environments.
• Strong communication skills and a dependable, proactive approach to completing assigned work.
• Previous exposure to construction, design, furniture, or real estate settings is helpful but not required.

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