Administrative Specialist

Administrative Specialist PrideStaff St. Pete/Clearwater - 3.9 Saint Petersburg, FL Job Details Full-time $19 - $21 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Qualifications Research Administrative experience Attention to detail Data entry Typing Associate's degree Quality data entry Full Job Description Are you an administrative professional with an eagle eye for detail and a desire to build a long-term career in the real estate industry? Our firm is representing a premier, growth-oriented professional services office seeking individuals with high integrity, strong critical thinking skills, and a "student of the game" mindset. This is not just an administrative role; it is astructured career track. You will start by supporting the core operations of the firm, learning the intricate legal and financial milestones of a real estate transaction, with the explicit goal of advancing into a Title Processor and eventually a Title Closer role.

The Trajectory:

From Support to Specialist Phase 1 (Foundation): Support the Processors and Closers by managing essential file components and ensuring 100% accuracy in documentation. Phase 2 (Investigation): Conduct deep-dive computer research to gather property information, tax data, and legal records. Phase 3 (Analysis): Learn to review contracts, legal instruments, and title commitments to identify what is needed for a successful closing. Phase 4 (Advancement): Transition into independent file management as you master the specialized "Title" skill set.

Key Responsibilities:

Operational Support:

Assist the production team in moving files from inception to completion, maintaining a high-velocity workflow.

Research & Data Integrity:

Perform detailed research across various digital platforms to compile accurate file data.

Document Review:

Carefully audit contracts and legal documents to ensure all required information is present and compliant.

Client Experience:

Provide high-level, professional communication to realtors, lenders, and homeowners, ensuring a seamless experience.

Pipeline Management:

Work under strict deadlines to ensure every file remains on track for its scheduled closing date.

Experience and Qualifications:

The "Character"

Factor:

We are looking for individuals who are exceptionally reliable, responsible, and hold themselves to a high standard of work.

Critical Thinking:

You don't just follow a checklist; you understand the "why" behind the process and can spot potential issues before they arise.

Administrative Strength:

Advanced computer skills and fast, accurate typing/data entry abilities are essential. Attention to

Detail:

This is your strongest asset. You take pride in catching the small errors that others might miss.

Professional Mindset:

You are looking for a career, not just a job. You are eager to learn a complex industry and grow within a stable team.

Team Synergy:

A "can-do" attitude and the ability to collaborate effectively in a high-pressure, deadline-driven environment.

Job Type:

Full-time Pay:

$19.00 - $21.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off

Education:

Associate (Required)

Work Location:

In person