Administrative Assistant/Data Entry Clerk

Job Overview:

We are seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations. This role is essential in ensuring efficient administrative processes, providing support to staff and management, and delivering excellent internal and external communication. The ideal candidate is proactive, professional, and capable of managing multiple tasks in a fast-paced environment.

Responsibilities:

Perform accurate and timely data entry into internal systems, databases, and financial records Maintain and update customer accounts, billing information, and company records Assist with accounts receivable and accounts payable, including processing invoices, payments, and close monitoring of aging invoices Reconcile basic financial discrepancies and escalate issues as needed Generate routine reports related to billing, payments, and account status Answer and direct phone calls and emails in a professional manner Schedule meetings, appointments, and maintain calendars for staff (if applicable) Prepare correspondence, reports, and basic presentations Maintain organized filing systems (both digital and physical), including financial documentation Communicate with clients regarding invoices, payments, and general inquiries Support onboarding or HR-related administrative tasks (if applicable) Assist with special projects and provide general team support as assigned Requirements for the

Job Education & Experience:

Required:

High school diploma or equivalent Basic administrative or office support experience Experience with data entry and general computer use Proficiency in English language

Preferred:

1-3 years of administrative, office support, or light accounting experience Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Job Type:

Full-time Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off

Work Location:

In person