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Admissions Assistant
Job
Ramona Convent Secondary School
Alhambra, CA (In Person)
$50,709 Salary, Full-Time
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Job Description
Position Overview The Admissions Assistant provides administrative, operational, and data support for student recruitment, admissions, and enrollment management. This role serves as a key point of contact for prospective families while also supporting the systems, data tracking, and communication workflows that drive enrollment strategy. The ideal candidate is highly organized, detail-oriented, and tech-savvy, with experience working in databases and spreadsheets. Familiarity with the admissions cycle—particularly in a school or college setting—is strongly preferred. This role provides a unique opportunity to gain hands-on experience in admissions, marketing, data management, and event planning—serving as a strong foundation for future growth in enrollment and education leadership Key Responsibilities Admissions Operations & Customer Service Serve as a primary point of contact for prospective families, providing timely and professional communication Schedule interviews, testing, campus visits, and admissions appointments Support application processing and ensure completion of required materials Assist with admissions communications and enrollment materials Data Management & Systems Maintain accurate and up-to-date records in the admissions CRM/database Manage and track inquiries, applications, and enrollment data Support data entry, imports/exports, and list management for events and outreach Generate reports and assist with data analysis to support enrollment goals Assist in building and maintaining communication workflows (e.g., email campaigns, event follow-ups) Events & Recruitment Coordinate logistics for admissions events (open houses, shadow days, testing, etc.) Support outreach efforts with feeder schools and community partners Assist with Student Ambassadors and event volunteers Provide on-site support during events, including occasional evenings and weekends Administrative Support Support daily operations of the admissions office Assist with special projects and process improvements Ensure materials, files, and systems are organized and accessible Qualifications Bachelor's degree preferred 1-3 years of experience in admissions, higher education, school administration, or customer service preferred (including internships or student employment in an admissions or enrollment office) Experience working in an admissions office, college setting, or enrollment environment strongly preferred Strong technical skills, including proficiency in Excel (data tracking, basic analysis, spreadsheets), google drive and database/CRM systems Ability to learn and manage new systems and technology quickly Strong organizational skills with attention to detail and accuracy Excellent written and verbal communication skills Ability to manage multiple priorities in a fast-paced, seasonal environment Discretion and ability to maintain confidentiality Bilingual English/Spanish preferred Availability for occasional evening and weekend events