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Job Description
Administrative Assistant & Enrollment Support Specialist New Beginnings Family Academy - 3.1 Bridgeport, CT Job Details Full-time 2 hours ago Benefits Health savings account AD&D insurance Paid holidays Disability insurance Health insurance Dental insurance Paid time off 403(b) Professional development assistance Retirement plan Qualifications School experience Spanish Teamwork Confidential information handling Student information system Executive administrative support English Purchasing Clerical experience Productivity software Associate's degree Full Job Description
EMPLOYMENT OPPORTUNITY - ADMINISTRATIVE ASSISTANT AND ENROLLMENT SUPPORT SPECIALIST
About New Beginnings Family Academy Opened in September 2002 offering grades K-3, New Beginnings Family Academy ("NBFA") offers active and engaging learning experiences from Pre-K through 6th grade. NBFA is a tuition-free, public charter school proudly distinguished by: Social, emotional and academic learning steeped in child development best practices An emotionally responsive model that weaves trauma-informed practice into every classroom Parental involvement, in and outside of the classroom NBFA is located at 184 Garden Street, Bridgeport, CT. NBFA is an equal opportunity employer that values a diverse workplace. NBFA respects, values, and celebrates the unique attributes of all stakeholders: employees, students, families, and members of its' Board of Directors.
Mission-Driven Culture:
NBFA employees thrive in a collaborative environment of thoughtful self-reflective professionals on a mission to change the life outcomes of Bridgeport youth by narrowing the nefarious achievement gap. Our mission is to provide students a meaningful, high-quality education through experience-based learning to develop essential social, emotional, and critical-thinking skills to give all children the foundation to achieve their potential.
Summary:
The Administrative Assistant and Enrollment Coordinator must be committed to and advocate for NBFA's mission to provide students a meaningful, high-quality education through experience-based learning that helps develop essential social, emotional and critical-thinking skills. The Assistant is responsible for various support functions critical to the ongoing efficient operations of New Beginnings Family Academy.
Principal Accountabilities:
Front Office Support Greet and assist students, families, staff, visitors, and community members in a positive, professional, and welcoming manner. Provide general office management, clerical, and administrative support to ensure the efficient daily operation of the school office. Manage incoming and outgoing mail, correspondence, forms, notices, and other school-related communications. Support schoolwide projects, programs, and events, including but not limited to Back-to-School Night, Picture Day, Multicultural Night, family engagement events, and other school activities. Maintain accurate and confidential student records and files in accordance with school policies and applicable privacy requirements. Support daily arrival and dismissal procedures, including processing tardies, early dismissals, visitor sign-ins, and related office documentation. Communicate effectively with families, staff, and school leadership regarding front office procedures, student attendance, and general school operations. Scheduling and Administrative Support Manage and maintain the principal's calendar, including scheduling meetings, appointments, conferences, and school-based events. Coordinate meeting logistics on behalf of the Principal, including preparing agendas, securing meeting spaces, sending calendar invitations, and organizing related materials. Provide administrative and clerical support to the Principal and Chief Academic Officers, including preparing documents, maintaining records, organizing files, and supporting follow-up on assigned tasks. Assist with communication between the Principal, Chief Academic Officers, staff, families, and other stakeholders to support the efficient operation of the school. Support the Principal and Chief Academic Officers with schoolwide planning, scheduling, data entry, meeting preparation, and other administrative needs as assigned. Handle confidential information with professionalism and discretion. Power School Enter and maintain accurate staff information in PowerSchool, including new staff profiles and related school-based assignments. Input and update student enrollment information in PowerSchool, ensuring that all student records are accurate, complete, and current. Assign students to appropriate classes, homerooms, grade levels, and schedules in collaboration with school leadership and designated staff. Process student withdrawals in PowerSchool in a timely and accurate manner, including removing students from active rosters and updating records as needed. Maintain the confidentiality and accuracy of all student and staff information entered into PowerSchool. Support school leadership and office staff with PowerSchool-related data entry, updates, reports, and record maintenance as needed. Materials and Purchasing Maintain, update, copy, organize, and distribute key school documents and materials, including the staff contact list, Staff Handbook, Student Handbook, forms, packets, and other operational resources. Support purchasing-related tasks as assigned, including organizing supply requests, preparing materials for review, tracking distribution, and maintaining accurate records. Collaborate with school leadership and office staff to ensure materials, supplies, and documents are prepared and distributed in a timely, organized, and professional manner. Home/School Communication Schedule, record, and distribute schoolwide robocalls and family communications in both English and Spanish to ensure families receive timely and accessible information. Translate school mailings, notices, forms, and other written communications into Spanish to support clear communication with Spanish-speaking families. Provide Spanish translation support during meetings, family conferences, enrollment conversations, and other school-related interactions as needed. Collaborate with school leadership, office staff, and families to promote effective, respectful, and culturally responsive communication across the school community. Enrollment Serve as an active member of the enrollment committee and play a key role in managing the student enrollment process, including family communication, document collection, data entry, follow-up, and coordination with the Enrollment Coordinator and school leadership. Assist with maintaining accurate and up-to-date enrollment records to ensure a smooth onboarding process for new students and families. Regularly update and maintain the student withdrawal list to ensure accurate tracking of student movement and enrollment status. Schedule withdrawal meetings with families and appropriate school staff, ensuring that all required documentation and next steps are completed in a timely manner. Request, collect, organize, and manage new student records from families, previous schools, and other authorized sources. Respond to student record requests from other schools in a timely, professional, and confidential manner. Maintain the confidentiality of all student enrollment, withdrawal, and record information in accordance with school policies and applicable privacy requirements.
Certification, Knowledge and Skills:
Possess an associate or bachelor's degree Have three to five years' school administrative experience Be an excellent listener and quick thinker Have strong communication skills, both oral and written ( Bilingual required ) Possess a keen eye for details, the ability to multi-task and a can-do attitude Thrive in a fast-paced environment and work well collaboratively or independently Be a trustworthy individual who can maintain student/family confidentiality Be proficient in Microsoft Office suite and
PowerSchool Benefits:
Friendly work environment Health coverage includes medical and dental (generous portion of premium paid by NBFA) Life, AD & D, Long-Term and Short-Term Disability Insurance NBFA offers a 403(b) Retirement Plan Professional Development Opportunities Ten (10)+ paid holidays Vacation / Sick Leave /
Personal Time Schedule:
Monday - Friday 7:15am - 3:15pm
Classification:
Non-certified, full-time, exempt
Job Type:
Full-time Benefits:
Dental insurance Health insurance Health savings account Paid time off Professional development assistance Retirement plan
Language:
Spanish and English (Required) Ability to
Commute:
Bridgeport, CT 06605 (Required) Ability to
Relocate:
Bridgeport, CT 06605: Relocate before starting work (Required)
