Enrollment & Administrative Specialist

Job Listing ID:

4467565

Job Title:

Enrollment & Administrative Specialist Application Deadline:

07/04/2026

Job Location:

Mcminnville

Date Posted:

04/06/2026

Hours Worked Per Week:

40

Shift:

Day Shift Duration of Job:

Full Time, more than 6 months You may contact this employer directly. (Obtain the contact information to print or add to your jobs.)

Job Summary:

Job Overview:

Under general supervision, this position has the primary responsibility of participant enrollment application verification activities to ensure program requirements are implemented consistently according to agency policies and procedures. Provides general office support for the Head Start of Yamhill County administrative office.

ESSENTIAL JOB DUTIES

JOB DUTIES:

1. Act as the public face of Head Start of Yamhill County; answering telephones and as the administrative front desk reception. 2. Provide office assistance and coverage. 3. Assist ERSEA staff with participant recruitment, selection, and eligibility processes. 4. Data entry in HS- specific databases, ensuring all is complete, accurate, and timely. 5. Create, maintain, and complete the filing for office child files. 6. Ordering, organizing, and distribution of office supplies. 7. Process incoming and outgoing mail and log incoming checks. 8. Filing, photocopying, postage machine, preparing mailings, data entry. 9. Attend staff meetings and trainings as requested. 10. All other duties as necessary.

MINIMUM EDUCATION AND/OR EXPERIENCE

1. High school diploma, GED, or equivalent experience preferred. 2. Head Start, Early Head Start, family services, and/or non-profit experience is preferred.

MINIMUM QUALIFICATIONS

1. Maintain confidentiality and exercise sound judgment concerning privileged information 2. Good written and oral communication. 3. Bilingual, able to speak, read and write in English and Spanish required. 4. Retain and apply detailed information to accurately follow multi-step administrative processes and procedures. 5. Data Entry experience. 6. Ability to exercise tact and discretion in all interactions. 7. Intermediate to advanced computer skills, including data systems, internet and e-mail 8. Able to file appropriately using alpha-numeric filing system. 9. Enthusiastic, energetic, compassionate, sensitive and respectful personality. 10. Must be a self-starter, on-time and dependable. 11. Ability to determine and prioritize demanding workload while being flexible to emergent/unplanned needs and situations. 12. Able to work well with multiple persons including parents, coordinators, managers, staff, vendors, contractors, and the general public. 13. Demonstrate the ability to use positive guidance techniques (PBIS) with children, families, and co-workers. 14. Demonstrate an understanding in ethical practices as listed in the NAEYC Code of Ethics 15. Must be free of child care-restrictible disease, as defined in OAR 333-019-0010, symptoms of physical illness, as defined in

OAR 414-300-0220

(1), or mental incapacity that poses a threat to the health or safety of children 16. Reliable transportation Head Start of Yamhill County IS NOT affiliated with Yamhill County HHS Please visit our website for the full job description.

Language skill requirement or preference:

Many of our families are Spanish speaking.

Job Classification:

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Access our statewide or regional occupation report for more information about wages, employment outlooks, skills, training programs, related occupations, and more. Driver License Information

Required:

None

Preferred:

Non-Commercial Drivers License Compensation

Salary:

$20.79 per Hour

Benefits Offered:

Medical, Dental, Vision, Vacation, Sick Leave, Life Insurance, Long-Term Disability, Retirement

Additional Benefit Information:

Wellness days Job Requirements

Experience Required:

 None

Education Required:

High School Diploma/GED

Minimum Age:

18

Gender:

N/A

Employer Will Perform:

Background Check , Physical Exam After Job Offer