Recruitment & Enrollment Coordinator

Position:

The Recruitment & Enrollment Coordinator is a temporary full-time position covering a family leave with an expected end date of November 20th, 2026. This position reports to the Recruitment & Enrollment Manager and is a hybrid role.

Job Summary:

We seek a temporary Recruitment & Enrollment Coordinator to support the full recruitment-to-enrollment pathway, from outreach and applicant processing to onboarding, ensuring annual enrollment targets are met across HSTF programs.

Responsibilities:

Recruitment Support the HSTF Recruitment Committee Identify and engage prospective participants; represent HSTF programs to external audiences Support execution of recruitment events and related projects Provide program tours & calls with incoming participants when scheduled Coordinate with Communications Coordinator, with approval from Executive Director, to update the website with open enrollment information, purchase recruitment materials, and post recruitment info to social media Enrollment Contact applicants and their families to advance the enrollment process via calls, paperwork, and follow-up reminders Review & process incoming applications, forms, and documentation from potential program participants daily Flag data migration issues in Salesforce to the Director of Operations or Deputy Director Compile participant files for final approval from the Finance Team Keep the enrollment tracking systems in Salesforce & Airtable up to date and communicate with Program Team members regarding paperwork outreach to prospective participants Complete enrollment tasks for upcoming program start dates, including: sharing reports, updating the texting platform Complete disenrollment tasks for any outgoing participant in our programs Maintain the enrollment workflow and work with the Recruitment & Enrollment Associate to ensure that enrollment numbers are met while seeking support from Deputy Director when needed Ensure incoming participants are successfully welcomed Organizational Responsibilities Support implementation of strategic recruitment and enrollment goals Contribute to the quarterly Recruitment and Enrollment report Prepare program welcome materials (e.g., swag bags) for incoming participants Participate actively in team meetings, committees, organizational events, and other opportunities as assigned Provide support to the Program Associate Qualifications Associate's or Bachelor's degree in a related field (e.g., education, communications, nonprofit management, or similar) or 1-3 years of relevant experience in recruitment, enrollment, or customer service Experience in youth development and working with families highly preferred Commitment to uplifting youth voice, creativity, and leadership, particularly within Afro-Latin communities Skills & Abilities Ability to work independently and cross-functionally Strong communication skills, with the ability to engage effectively and respectfully with youth, families, and colleagues from diverse cultural and socioeconomic backgrounds Excellent organizational skills and attention to detail, with the ability to manage multiple priorities in a fast-paced, youth-centered environment Strong administrative and project coordination skills, including managing high-volume workflows and processes Problem-solving skills with the ability to adapt, stay flexible, and maintain a positive, solutions-oriented approach Proficiency with computer systems and databases; experience with Customer Relations Management (CRM) tools preferred Reliable, with strong time management and follow-through Bilingual in Spanish and English preferred Commitment to equity and inclusion Enthusiasm, positive sense of humor, ability to take initiative, and professionalism