Executive Administrative Assistant, Office of the President

Salary:

$56,139.00•$73,632.00

Annually Location:

BISHOP•Main•351 N.

Broad Street, Mobile, AL Job Type:

Full-Time Job Number:

BISH-SS9853

College/Division:

BISHOP-101010-President's Office Closing Date 6/18/2026 11:59

PM Central Campus Location:

Bishop State Position Summary This employee is responsible for managing the day-to-day operations of the President's office efficiently, as well as performing clerical and/or record-keeping tasks required in the daily activities of the College work. Essential Duties and Responsibilities The essential job functions listed are not comprehensive and duties and responsibilities may change without notice. Facilitates the efficient utilization of the President's time through the development and coordination of a complex calendar of appointments, meetings, social engagements, and college and community functions with individuals and groups. Promotes a positive image of the College by greeting and receiving visitors to the President's office, and responding to inquiries from diverse College publics (e.g., students, parents, faculty, staff, legislators, alumni, the media, and public and private officials). Safeguards the confidentiality of the College by exercising discretion in communicating information to faculty, students, staff, and the various publics served by the College and in handling administrative records, files, and similar confidential items. Coordinates the flow of incoming communications and outgoing communications by receiving, routing, and/or responding to incoming communications and determining the appropriate office, department, or agency for outgoing communications. Serves as an event coordinator and facilitates the success of events hosted by the President's office by scheduling events with appropriate offices and agencies, advising/contacting participants or guests, preparing agendas and programs, arranging for audiovisual and associated support equipment, using independent judgment regarding event alternatives, modifications, or last-minute changes, and coordinating or providing support during the events. Performs office management responsibilities by assuring the proper accountability of university property and equipment assigned to the office, providing office personnel with necessary supplies and equipment, and maintaining office equipment in working condition. Schedule appointments and maintain the calendar for the President. Works independently with limited supervision by gathering and organizing required information, maintaining required records, evaluating various approaches to completing projects, developing tools and utilizing available resources to achieve desired outcomes, exercising judgment to make decisions, and assuring effective communication with stakeholders. Facilitates efficient and cost-effective official travel for the President. Assists with the development and management of the budgets under control of the President's Office by maintaining budget records, reconciling and verifying vouchers and receipts for accuracy, and producing financial reports and summaries. Prepare and distribute correspondence in the President's Office to include letters, memos, reports, and contracts. Serve as office manager in the Office of the President. Maintain adequate records. Make arrangements for meetings, conferences, and interviews for the President. Coordinate and assist in the preparation of forms, proposals, and reports for agencies such as the Alabama Community College System (ACCS), Alabama Commission on Higher Education (ACHE), and the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). Maintain positive work relationships throughout campus. Assist with the coordination of various faculty and staff functions. Ability to lift and move material(s) weighing up to twenty (20) pounds. Must possess Excellent organizational skills. Proficiency in the Microsoft Office Suite. Ability to assume responsibility. Ability to establish and maintain effective working relationships with other employees, with the public, and in a pleasant manner. Ability to read and interpret materials including instructions and policies. Ability to cope with and manage stress. Ability to sit and stand for extended periods. Ability to utilize a multi-line phone system. Ability to perform basic mathematical skills including working with percentages and fractions. Ability to operate a calculator, printer, copier, fax machine, television, and other technology Ability to assume responsibility without being asked. Ability to multi-task, prioritizing among competing tasks. Ability to use critical thinking skills. Effective oral and written communication skills. Abide by the policies and procedures established by the College and by the ACCS. Perform other duties as assigned by the President.

Salary:

ACCS Salary Schedule:

E1-01

Qualifications Minimum Requirements:

Associate in Science degree or an Associate in Applied Science degree from an accredited institution. Five (5) years of full-time work experience in an administrative or executive-level office.

Preferred Requirements:

Experience in an educational setting. Bachelor's degree in Business, Business Administration, or a related field from an accredited institution.

Salary:

ACCS Salary Schedule:

E1-01

Application Procedures/Additional Information Application Procedure:

Position announcements and employment applications are available at https://www.schooljobs.com/careers/accs/bishopstate? Applications currently on file must be resubmitted for this position. Delinquent and/or unsigned application packets and/or documents will not be accepted. Only complete application packets will be given consideration for employment. A completed application packet consists of: Completed Bishop State Community College employment application. Current resume Applicable Transcript with conferred date (While an unofficial transcript may be submitted as part of the application packet, an official transcript must be received before the date of hire.)

Application Deadline:

More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form and to submit a nonrefundable fee of $24.40 (additional charges may apply) for a criminal background check. Employment will be contingent upon receipt of a clearance notification from the criminal background check. Bishop State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

Other Information:

The Selection Committee will screen all applicants for the position. The Committee will select applicants for in-person interviews which may consist of question/answer session and /or skills assessments. Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. The College reserves the right not to fill the positions in the event of budgetary or operational constraints. Bishop State Community College is a multi-campus organization and employees of the College are required to travel among various work sites for both day and evening responsibilities and must provide their own mode of transportation. Bishop State Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including postsecondary community and technical colleges under the control of the Alabama Community College Systems Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Bishop State Community College will make reasonable accommodations for qualified disabled applicants or employees. Bishop State Community College reserves the right to withdraw this job announcement at any time prior to the awarding.