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Supervisory Health Systems Specialist Executive Assistant to the Associate Director PCS
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US Veterans Health Administration
Little Rock, AR (In Person)
$122,403 Salary, Full-Time
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Job Description
Supervisory Health Systems Specialist Executive Assistant to the Associate Director PCS US Veterans Health Administration - 3.8 Little Rock, AR Job Details Full-time $106,437 - $138,370 a year 14 hours ago Qualifications Nursing department supervision Customer communication Driver's License Staffing management Full Job Description Summary The Executive Assistant (EA) to the Associate Director, Patient Care Services (ADPCS) has fully delegated authority for the management and operation of the following Central Arkansas Veterans Healthcare System (CAVHS) programs for the
Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.
ADPCS:
action items, congressional inquiries, executive correspondence, issue briefs, and the administrative functions of the ADPCS's office. Learn more about this agency This job is open to The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Career transition (CTAP, ICTAP, RPL) Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants. Clarification from the agencyALL US CITIZENS. DIRECT HIRE AUTHORITY
This position is being filled using Direct-Hire Authority (5 CFR 337.201) for this occupation. Duties Provides operational support and expertise to the ADPCS, participating in executive leadership discussions, decisions, and policymaking. Executes responsibilities through analyses, coordination, planning, administration, development, interpretation, delegation, and good judgment. Directly supervises 2 Supervisory Program Specialists (GS-12) with 6 timekeepers and 6 NA transporters who are responsible for all correspondence and action items for all of Nursing Services and Patient Care Services and 1 Administrative Officer (GS-9) responsible for all nurse qualification reviews/actions, travel, board minutes, and functional statements for all nurses. Plans, organizes, assigns, sets work standards and reviews work of subordinates under Patient Care Services. Informs higher level supervisor of anticipated vacancies and prepares written justification for replacement or need of additional staffing; interviews applicants for vacancies; determines their suitability for the position; and makes recommendations for selection to fill vacant positions. Responsible for independently conducting special organizational studies concerning workflow operations and forecasting of manpower, equipment and space utilization and requirements critical in the management of the Patient Care Services and the facility. Coordinates local activities in support of external surveying organizations such as the Office of Inspector General, General Accounting Office, Office of Management and Budget, Veterans Service Organizations, Administrative Investigation Boards, Office of Medical Investigation, and other special investigatory groups. Comprehensive knowledge of the range of administrative laws, policies, regulations, and precedents applicable to the operation of a healthcare facility.Work Schedule:
Monday-Friday 07:30am-4:00pm (Subject to change based on the needs of the agency.) Position Description Title/PD#: Supervisory Health Systems Specialist Executive Assistant to the Associate DirectorPCS/ PD048450
Permanent Change of Station (PCS):Not Authorized Financial Disclosure Report:
Not required Requirements Conditions of employment You must be a U.S. citizen to apply for this job Subject to a background/suitability investigation Pre-Employment Physical will be required Selective Service Registration is required for males born after 12/31/1959 A complete application package; including Resume, Transcripts, etc. is required Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.Driver's License:
A current, valid state-issued Driver's License is required for this position.NOTE:
We cannot accept photographs, therefore; please do not submit a copy of your license with your application package. If an interview is requested, you will be required to provide a copy of your current, valid state-issued Driver's License. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement.Specialized Experience :
To qualify at the GS-13 grade, you must have one year of specialized experience equivalent to the GS-12 level or higher.Specialized Experience:
Experience as an administrative officer or higher. Experience interpreting guidelines, policy, or procedures. Experience in Human Resources actions. Experience in managing funds or resources. Supervisory experience. You will be rated on the following Competencies for this position:Critical Thinking External Awareness Flexibility Interpersonal Skills Organizational Awareness Communication Preferred Experience:
Experience with Microsoft Word and other office automated programs Experience with Budget. Customer Service Experience. Experience communicating in writing. Experience communicating with internal or external customers. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.Note :
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.Physical Demands:
The work is primarily sedentary, although some slight physical effort may be required.Work Environment:
Work is typically performed in an adequately lighted and climate-controlled office. May require occasional travel. Education There is no educational substitution for the GS-13 level. Additional information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer (TJO). Please visit the Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP), va.gov/EMPLOYEE/docs/The-Fair-Chance-to-Compete-Act.pdf for more information. VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable, and must be proficient in most of the requirements of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website which can be found at https://www.opm.gov/. Receiving Service Credit for Earning Annual (Vacation)Leave:
Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above.IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Applicants will be referred in the order in which they were received.Required Documents Resume Requirement:
Your resume must include the following information: Job title, description of duties, beginning and ending date (month/year) of employment; average hours worked per week.Documents Accepted:
Cover Letter DD-214/ Statement of Service Disability Letter (Schedule A) Disability Letter (VA) Other (1) Performance Appraisal Resume Separation Notice (RIF) SF-15 SF-50/Notification of Personnel Action Documents Required:
Resume Please review the above list(s) to ensure you have included all necessary documents required for your application.Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.