Executive Assistant

Are you an excellent planner and organizer? We're hiring an executive assistant to provide administrative support to the team lead and help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal candidates are proactive, love diving into projects, working with others, and are interested in playing a big role in the vision of our organization. If this sounds like you, apply below!

Compensation:

$60,000 yearly

Responsibilities:

Listing Paperwork and Coordination:

Manage and organize listing paperwork, ensuring accuracy and compliance with regulatory requirements. Provide support to agents as needed.

Team Organization and Leadership:

Organize team meetings, coordinate schedules, and provide leadership to ensure efficient workflow and team cohesion.

Office Management:

Oversee daily office operations, including ordering supplies, maintaining office equipment, and ensuring a functional and organized workspace. Support to

Broker:

Step in for the Broker during her absence, handling inquiries, making decisions within authority, and representing the office professionally.

Departmental Oversight:

Provide high-level oversight of departmental operations (e.g., sales, marketing), identifying opportunities for synergy and improvement across teams.

Business Growth Support:

Contribute to the growth of the business by implementing strategies to streamline operations, improve efficiency, and enhance client satisfaction.

Qualifications:

Experience:

Proven experience in office management or a similar role within the real estate industry. Familiarity with listing paperwork and transaction processes is essential.

Leadership Skills:

Strong leadership abilities with a proactive approach to problem-solving and decision-making. Ability to motivate and support a team towards common goals.

Organizational Skills:

Excellent organizational and multitasking abilities to manage multiple responsibilities effectively in a fast-paced environment.

Communication:

Clear and effective communication skills, both verbal and written, to interact professionally with clients, team members, and stakeholders. License (Preferred): Possession of a real estate license is preferred but not required. Willingness to obtain a license.

Long-Term Commitment:

A commitment to becoming a long-term member of our team, contributing to our growth and success over time. About Company We are a small team of Flagstaff locals who care about clients' success and aim to impress by staying one step ahead of expectations. Employees are encouraged to be curious, ask questions, and think of ways to improve the client experience. This is a company that embraces change, is constantly learning, and will continually upgrade.