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Operations Coordinator / Executive Assistant
Job
Relentless Pursuit Construction LLC
Gilbert, AZ (In Person)
$59,280 Salary, Full-Time
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Job Description
Relentless Construction is a fast-growing, licensed general contractor in Gilbert, AZ specializing in residential window & door replacement, with a growing roofing division. We're hiring an Operations Coordinator / Executive Assistant to be the operational backbone of our office — owning window order entry, keeping our sales pipeline clean, and taking work off the plates of our CEO and CFO so the team can keep growing. This is a ground-floor seat at a young, fast-moving company with a real path to Operations Manager. If you're obsessive about accuracy, thrive in a fast pace, and like building systems instead of just following them — this is your seat. What You'll Do Order Entry & Production Support Enter window & door orders accurately into manufacturer portals — verifying sizes, glass packages, colors, and specs against the signed contract and measure sheet Track every order from submission to delivery and proactively flag delays Coordinate with the install team on material arrival and install dates Manage remakes, warranty claims, and damaged/missing parts directly with manufacturers Pull permits and schedule inspections with local municipalities Pipeline & CRM Management Keep our CRM (GoHighLevel) clean and current — every lead, appointment, and deal in the right stage Move deals through the pipeline, trigger follow-ups, and keep dispositions accurate Build weekly reporting (pipeline, sold jobs, install schedule) for leadership Support the sales team with appointment scheduling and confirmations Executive & Office Support Manage calendars, schedule meetings, and handle follow-ups for the CEO and CFO Prep contracts, change orders, and documents; light data entry into QuickBooks as directed Coordinate with vendors and suppliers; track purchase orders and deliveries Run point on office operations and ad-hoc projects — the dependable "get it done" person What You Bring 2+ years in operations coordination, executive assistance, order entry, or office administration (construction, home services, or manufacturing a big plus) Relentless attention to detail — order errors cost real money and time, so accuracy is the job Comfortable in CRMs and spreadsheets, and fast at learning new software Strong written and verbal communication; able to support two busy leaders and juggle priorities Self-starter who thrives in a fast-moving, build-as-we-go environment Reliable, in-office, on-time presence in Gilbert Nice to Have Window/door or roofing industry experience Familiarity with GoHighLevel and QuickBooks Experience at an EOS/Traction-run company Compensation $25-$32/hr depending on experience Full-time, in-office (Monday-Friday) in Gilbert, AZ Ground-floor role at a high-growth company with a clear path to Operations Manager Relentless Construction is an equal opportunity employer.