Executive Assistant

Executive Assistant Uplift Hospice - 3.7 Scottsdale, AZ Job Details Full-time $48,000 - $55,000 a year 5 days ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Meeting minutes Performance dashboard reports Project reporting Employee onboarding Dashboard development Microsoft Excel Microsoft Outlook Accreditation standards (regulatory compliance area) Hospice experience Event coordination Regulatory compliance Executive administrative support Mid-level Asana 3 years Personnel records management Bachelor's degree Calendar management Smartsheet Organizational skills Home health Managing executive calendars Proofreading Document management Cross-functional collaboration Onboarding process management Home health agency experience Escalation handling Travel scheduling monday.com Communication skills Project stakeholder communication Regulatory compliance management Stakeholder relationship building Cross-functional communication File organization Stakeholder management Full Job Description The Executive Assistant to the COO serves as a trusted operational partner to the Chief Operating Officer, enabling effective leadership across the organization. This role requires exceptional judgment, discretion, and the ability to anticipate needs in a fast-paced hospice environment. The ideal candidate is highly organized, proactively solves problems, and brings a professional presence that reflects the values of Uplift Hospice. Executive Support Manage the COO's calendar, prioritizing and scheduling meetings, appointments, and travel with a high degree of accuracy and foresight Prepare and distribute agendas, meeting materials, presentations, and follow-up communications Draft, proofread, and send correspondence on behalf of the COO Serve as the primary point of contact between the COO and internal/external stakeholders Screen and manage incoming communications, escalating urgent matters appropriately Operations & Project Coordination Track key operational initiatives, deadlines, and deliverables across departments; flag risks and follow up on open items Coordinate cross-functional projects including scheduling, documentation, and status reporting Support compliance and regulatory activities including document preparation, licensing renewals, and audit readiness Assist with onboarding coordination, HR documentation, and personnel file management as directed Liaise with clinical, HR, finance, and administrative teams on behalf of the COO Information & Document Management Maintain organized digital filing systems for contracts, policies, reports, and correspondence Prepare and format internal reports, dashboards, and executive summaries Handle sensitive and confidential information with the highest level of discretion Support development and maintenance of operational templates, SOPs, and reference documents Meetings & Events Plan and coordinate internal leadership meetings, off-site events, and external stakeholder visits Capture meeting minutes and distribute action items; track follow-through on commitments Arrange travel logistics including flights, accommodations, ground transportation, and itineraries Qualifications Required 3+ years of experience as an executive assistant or in a similar senior administrative role Demonstrated ability to manage complex calendars and competing priorities in a dynamic environment Strong written and verbal communication skills; professional and polished in all interactions Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) High emotional intelligence and ability to navigate sensitive situations with discretion Strong attention to detail and follow-through Preferred Experience in healthcare, hospice, home health, or a similarly regulated industry Familiarity with

ACHC/CHAP

accreditation processes or state health department compliance Experience supporting C-suite executives in a multi-site or high-growth organization Proficiency with project management or workflow tools (e.g., Asana, Monday.com, Smartsheet) Core Competencies Proactive Problem-Solving — Anticipates needs and acts without being asked Discretion & Confidentiality — Handles sensitive information with absolute professionalism Organizational Excellence — Manages multiple workstreams with precision and calm Stakeholder Management — Builds trusted relationships across all levels of the organization Adaptability — Pivots quickly in response to shifting priorities and urgent demands Mission Alignment — Genuine commitment to compassionate, patient-centered care Work Environment & Physical Requirements Standard office environment with regular use of a computer, phone, and office equipment Occasional visits to clinical sites or off-site locations may be required Must be able to handle periods of high-volume activity with composure Some flexibility in hours may be required to support COO availability Uplift Hospice is an equal opportunity employer. We are committed to creating a diverse and inclusive environment for all employees.

Job Type:

Full-time Pay:

$48,000.00 - $55,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Education:

Bachelor's (Preferred) Ability to

Commute:

Scottsdale, AZ 85251 (Required)

Work Location:

In person